10 Best Cloud Collaboration Tools With Strong Security Controls
Looking for a collaboration platform that won't force you to choose between productivity and security? You're in the right place.
Written by
Joel Witts
Technical Review by
Laura Iannini
Quick Summary
In our testing, Google Workspace is the best choice if your teams live in the browser and you want client-side encryption without third-party add-ons. For organizations sharing sensitive IP with external partners, we’d pick Box for its classification-driven security and compliance depth. Microsoft 365 came out on top for enterprises that need Zero Trust controls tightly integrated across their collaboration stack.
Every organization collaborates. The problem isn’t finding tools that let people share files and edit documents together, there are dozens that do that. The problem is finding tools that do it without creating blind spots in your security posture.
Sensitive documents get shared with the wrong external contact. A departing employee downloads an entire project folder the day before they leave. Your legal team sends a contract through a platform with no audit trail. These aren’t hypothetical scenarios. They happen when collaboration tools treat security as an afterthought.
We tested 20+ cloud collaboration platforms across real deployment scenarios, evaluating encryption models, DLP enforcement, external sharing controls, admin visibility, and compliance certifications. We found that the gap between marketing claims and operational reality varies wildly across this category.
This guide helps you cut through vendor noise and match the right security controls to how your teams actually work.
Our Recommendations
Your collaboration security requirements depend on how your teams work, who they share with, and what regulations you operate under. Here’s how to match the right tool to your situation:
- Best for cloud-native teams handling sensitive content: Google Workspace. Browser-first teams that need real-time co-editing with client-side encryption will find the security-to-usability balance hard to beat. You control the encryption keys without bolting on third-party tools. The limitation is offline work and air-gapped environments — this assumes cloud connectivity.
- Best for enterprise-wide Zero Trust collaboration: Microsoft 365. If your organization already runs on Entra ID and needs centralized identity governance across every collaboration surface, Microsoft 365 wraps Defender, DLP, and Conditional Access into one stack. The trade-off is cost — $22 per user monthly — and the suite still feels like connected apps rather than one unified platform.
- Best for regulated industries sharing files externally: Box. If you operate under HIPAA, FINRA, or FedRAMP and regularly share documents with external partners, Box Shield’s classification-based controls and compliance certifications cover those requirements natively. Expect a premium price and some friction with large file uploads.
- Best for persistent file protection beyond your perimeter: Fortra Secure Collaboration. When documents leave your network and you still need to control who opens them, revoke access, and track where files travel, Fortra’s DRM approach fills a gap other tools don’t address. The trade-off is onboarding complexity and some recipient friction accessing protected files.
- Best for project-centric teams coordinating work: Asana. If your collaboration centers on task execution rather than document editing, Asana delivers BYOK encryption, data residency, and SOC 2 compliance without the overhead of a full productivity suite. You’ll still need separate tools for active document collaboration.
Google Workspace is a cloud productivity suite built for teams that need real-time collaboration with enterprise-grade security controls. We think it’s one of the strongest options for cloud-native organizations where multiple users edit documents simultaneously and sensitive content needs to stay protected. The combination of real-time co-editing with client-side encryption is hard to beat in this category.
Google Workspace Key Features
Multiple users work on Docs, Sheets, and Slides simultaneously while DLP rules prevent sensitive data from leaking through unauthorized sharing. Client-side encryption is the standout for sensitive projects; your organization controls the encryption keys for Drive, Meet, and Gmail content, which means Google cannot access the plaintext. Context-aware access restricts collaboration based on device posture, location, and user risk signals. Over 60 ML-powered content detectors identify sensitive data types including resumes, patents, and source code. The audit and investigation tools give admins clear visibility into file sharing and user activity. Pricing starts at $7 per user per month on the Business Starter plan.
What Customers Say
Users praise the frictionless multi-user editing and the ability to move from email threads to Meet calls to shared documents without leaving the ecosystem. Global consistency helps distributed organizations maintain the same collaboration workflows everywhere. Something to be aware of is that the cloud-first design means teams with unreliable connectivity or air-gapped environments will hit friction. Full DLP capabilities also require Enterprise-tier licensing at significantly higher per-user cost.
Our Take
We think Google Workspace fits browser-based teams sharing sensitive documents where the security controls need to match the collaboration flexibility. HIPAA, GDPR, and FedRAMP certifications are available. If your teams collaborate across locations and devices and you want client-side encryption without third-party add-ons, it delivers. You’ll want alternatives if your collaboration requires heavy offline work.
Strengths
- Client-side encryption keeps your organization in control of encryption keys
- Real-time multi-user editing with granular sharing permissions and DLP
- Context-aware access restricts collaboration based on device, location, and risk
- Over 60 ML-powered content detectors for sensitive data identification
Cautions
- Cloud-first architecture creates friction for teams with unreliable connectivity
- Full DLP requires Enterprise-tier licensing at higher per-user cost
Asana
Asana is a work management platform for tracking tasks, projects, and workflows across teams. We think it’s a strong option for organizations that need structured collaboration on project execution rather than document editing. Over 85% of the Fortune 500 use Asana, which speaks to its enterprise fit for task-centric workflows.
Asana Key Features
We found the security controls punch above what you’d expect from a project management tool. You can bring your own encryption keys and choose data residency locations. The centralized admin console provides granular permissions, audit logging, and privacy controls. Guest management lets you collaborate with external vendors and contractors without compromising internal access. The platform integrates with Slack, Zoom, Jira, GitHub, and Power BI to connect task tracking with your existing tools. Flexible views including boards, timelines, and lists keep teams aligned on progress. Comments, tagging, and file attachments enable collaboration without leaving the platform. Pricing starts at $10.99 per user per month on the Starter plan.
What Customers Say
Users praise the clear design and intuitive interface. Task assignment, tracking, and delegation work smoothly, and teams value the flexible project views and strong integrations with development and communication tools. Something to be aware of is that some users flag that admins cannot disable user-initiated invitations, which pushes seat counts outside admin control. Advanced features like automation also have a steeper learning curve than the core task management functionality.
Our Take
We think Asana fits teams where collaboration centers on task coordination rather than document editing. The BYOK encryption, data residency options, and SOC 2/ISO 27001 compliance cover most enterprise security requirements. You’ll still need separate tools for active document collaboration, but for coordinating work across internal staff and external partners with strong security controls, it’s a solid choice.
Strengths
- BYOK encryption with flexible data residency options
- Centralized admin console with granular permissions and audit logging
- Guest management enables secure collaboration with external vendors
- Strong integrations with Slack, Zoom, Jira, GitHub, and Power BI
Cautions
- No native document editing capabilities within the platform
- Users report admins cannot disable user-initiated invitations
Atlassian Confluence
Confluence is a corporate wiki and documentation platform built for structured knowledge management. We think it’s a strong option for organizations that need a central repository for product docs, project plans, and internal wikis with strict organizational hierarchy. The Jira integration is the standout for teams already in the Atlassian ecosystem.
Atlassian Confluence Key Features
The hierarchical structure works well for large organizations with multiple departments. Real-time editing supports up to 30 simultaneous users with inline comments and mentions. The Jira integration links documentation directly to tasks and tickets, keeping context connected across projects. Atlassian Guard adds enterprise security controls including CASB integrations, data security policies, data classification, and audit logging. Guard Standard is included with Enterprise Cloud plans; Guard Premium at $8 per user per month adds detailed audit logs, API token controls, and sensitive data leak detection. Admins can restrict app access to specific spaces, block public links, and prevent data exports. Permissions work at site, space, and page levels with SAML SSO and mandatory MFA for admin access. Confluence now supports up to 150,000 users with expanded data residency and compliance certifications including C5, IRAP, and FedRAMP Moderate.
What Customers Say
Users value having a single source of truth for company information. The templates and page builder make documentation creation straightforward, and advanced search helps locate content quickly in large workspaces. Version control keeps documentation accurate over time. Something to be aware of is that the editor slows down with large pages or many embedded elements. New users also need time to learn the platform before becoming confident, and permission management can get complex in larger organizations.
Our Take
We think Confluence fits documentation-heavy teams already in the Atlassian ecosystem managing complex documentation alongside Jira projects. The Guard policies and granular permissions cover enterprise security needs. It integrates with Teams, Google Docs, Figma, and GitHub. For organizations outside the Atlassian ecosystem or those needing more flexible, less hierarchical collaboration, other options may fit better.
Strengths
- Real-time editing supports up to 30 simultaneous users with inline comments
- Jira integration links documentation directly to tasks and project tickets
- Atlassian Guard provides data security policies, CASB integration, and audit logging
- Supports up to 150,000 users with FedRAMP Moderate certification
Cautions
- Reviews flag editor performance slows with large pages or many embedded elements
- Permission management becomes complex in larger organizations
Box
Box is a cloud content management platform built specifically for secure file sharing and collaboration. We think it’s one of the strongest options for enterprises in regulated industries that need strict governance controls over shared content. Over 68% of the Fortune 500 use Box, which speaks to its enterprise security positioning.
Box Key Features
Box Shield provides classification-based controls and intelligent threat detection to prevent data breaches before they happen. Box Shield Pro, announced in September 2025, adds AI-powered threat detection capabilities. You can bring your own encryption keys through Box KeySafe and choose data residency options for compliance requirements. The collaboration tools work across any device with real-time editing, commenting, and task assignment. Box Tools lets teams edit Word, Excel, and CAD files using native desktop applications while keeping content stored in Box. Compliance certifications cover FINRA, HIPAA, GxP, FedRAMP, StateRAMP, SOC 1/2/3, and ISO 27001. Business plans start at $15 per user per month.
What Customers Say
Users praise the simplicity and cross-platform accessibility. Teams share documents with external partners easily through the web portal, and the admin console requires minimal daily support once configured. Box’s consulting team gets strong marks for helping identify use cases aligned with business goals. Something to be aware of is that cost scales quickly for larger organizations, particularly if you need Shield or advanced governance features at Enterprise-tier pricing. Some users also report difficulties uploading external files to shared folders.
Our Take
We think Box is the right choice if your organization operates under HIPAA, FINRA, FedRAMP, or StateRAMP requirements and regularly shares documents with external partners. The combination of Shield, governance policies, and compliance certifications makes it ideal for regulated collaboration. If you need a full productivity suite for document creation alongside storage, look at Microsoft 365 or Google Workspace instead.
Strengths
- Box Shield provides classification-based security with AI-powered threat detection
- BYOK encryption through Box KeySafe with flexible data residency options
- Compliance certifications covering FINRA, HIPAA, GxP, FedRAMP, and StateRAMP
- Native desktop editing through Box Tools keeps content secure in Box
Cautions
- Cost scales quickly; Shield and governance require Enterprise-tier pricing
- Users report difficulties uploading external files to shared folders
Dropbox
Dropbox is a cloud file hosting service built around simplicity. We think it’s a solid option for teams that need straightforward file sharing and collaboration without complex setup or training requirements. If ease of adoption matters more than deep enterprise controls, Dropbox consistently delivers on that front.
Dropbox Key Features
Dropbox Paper provides real-time document editing with embedded media, task tracking, and integrations with Teams and Zoom. You can edit Microsoft Office files, PDFs, and images directly in the browser with auto-save. Files sync across devices instantly, and sharing externally is frictionless; recipients download via link without needing accounts. The 180-day file recovery on Business plans protects against accidental deletions, ransomware, and unwanted edits. SOC 2 Type II, ISO 27001, and HIPAA compliance are supported on business plans. Pricing starts at $15 per user per month on Business Standard with 5 TB of storage.
What Customers Say
Users consistently praise the drag-and-drop simplicity and near-zero training requirement. File sync across devices and real-time collaboration get strong marks. The pending document dashboard and email reminders help track outstanding signatures. Something to be aware of is that the admin portal feels basic compared to enterprise competitors, particularly around reporting and governance. Metadata and tagging options are limited, making it difficult to locate files in large libraries.
Our Take
We think Dropbox fits small to mid-sized teams and freelancers who prioritize usability and external collaboration over granular admin controls. If your teams need fast, simple file sharing with minimal onboarding, it delivers. For straightforward collaboration without the learning curve, it remains hard to beat. Teams needing advanced governance or private key management will outgrow it.
Strengths
- Drag-and-drop simplicity with near-zero training for new users
- External file sharing works without requiring recipient accounts
- 180-day file recovery protects against deletions, ransomware, and bad edits
- Real-time collaboration through Dropbox Paper with embedded media and tasks
Cautions
- Reviews mention the admin portal lacks advanced reporting and governance features
- Metadata and tagging options limited for locating files in large libraries
Fortra Secure Collaboration
Fortra Secure Collaboration is a data-centric security layer that encrypts files and applies persistent access controls wherever they travel. We think it fills a gap that standard collaboration tools don’t address: controlling who opens your documents after they’ve left your network. This is purpose-built for organizations sharing sensitive IP with external parties.
Fortra Secure Collaboration Key Features
Files stay encrypted after download, sharing, or moving to external devices. The DRM controls let you revoke access instantly, even after documents leave your network. Real-time tracking shows exactly where files are opened, copied, or moved. You can block copy-paste, printing, and screenshots on protected content. Dynamic permissions let you change access rights after sending, which is a meaningful advantage for compliance-heavy workflows. The platform integrates with Box, Dropbox, SharePoint, and Google Workspace without requiring recipients to install proprietary software. Data classification integration combines classification labels with encryption and digital rights management for end-to-end data security.
What Customers Say
Users value the robust data protection and ability to track files across external collaborations. The password protection and confidentiality controls get strong marks for keeping sensitive content secure. Something to be aware of is that the platform is complex and requires significant guidance when starting out. Some recipients experience friction accessing DRM-protected files, particularly if they aren’t familiar with rights-managed documents.
Our Take
We think Fortra Secure Collaboration fits compliance-heavy workflows in HR, legal, and finance where audit trails matter and documents need to stay protected after leaving your perimeter. If your organization shares technical briefings, legal documents, or financial information with external partners, this adds a security layer other tools lack. You’ll need to invest in onboarding and expect some user friction, but for persistent file control, the zero-trust approach delivers.
Strengths
- Files remain encrypted after download with persistent DRM controls
- Instant access revocation works even after documents leave your network
- Real-time tracking shows where files are opened, copied, or moved
- Integrates with Box, Dropbox, SharePoint without proprietary recipient software
Cautions
- Customers note the platform is complex and requires guidance during onboarding
- Recipients can experience friction accessing DRM-protected files
Microsoft 365
Microsoft 365 is the secure collaboration suite for enterprises already invested in Windows infrastructure. We think it’s the strongest option for organizations that need centralized identity controls across their collaboration tools, with Defender, DLP, and Conditional Access integrated into one stack. With over 400 million users and deep Entra ID integration, it’s built for enterprise-scale Zero Trust collaboration.
Microsoft 365 Key Features
Defender for Office 365 protects shared content across Teams, SharePoint, and OneDrive with Safe Links and Safe Attachments scanning. Conditional Access policies control who collaborates on what based on device compliance, location, and risk signals. DLP works across the entire suite, and sensitivity labels follow documents wherever they’re shared, including outside your organization. Office Message Encryption keeps content protected in transit. The E3 and E5 packages bundle these controls without requiring third-party add-ons. Microsoft Secure Score provides a clear dashboard to measure and improve your security posture. Business Premium pricing sits at $22 per user per month.
What Customers Say
Users praise the cross-platform consistency. Teams collaborate across Windows, Mac, tablets, and mobile without losing functionality, and the global feature parity helps distributed organizations maintain uniform security policies. Something to be aware of is that heavy real-time collaboration on Excel can cause sync errors. The suite still feels like connected apps rather than one unified platform, and full security features including auto-labeling and Teams DLP require E3 or E5 licensing at significantly higher per-user cost.
Our Take
We think Microsoft 365 is the natural choice if your organization runs on Microsoft identity infrastructure and needs centralized identity governance across the entire collaboration stack. The combination of Defender, DLP, and Conditional Access covers enterprise Zero Trust requirements well. Third-party security tools integrate easily via API. You’ll pay more than alternatives, but for teams needing centralized identity governance, the premium reflects the control you get.
Strengths
- Defender for Office 365 scans shared content across Teams, SharePoint, and OneDrive
- Sensitivity labels and encryption follow documents outside your organization
- Conditional Access ties collaboration permissions to device and user risk signals
- Entra ID provides centralized identity governance across the entire suite
Cautions
- Users report heavy real-time Excel collaboration can cause sync conflicts
- Full security features require E3 or E5 licensing at significantly higher cost
Notion
Notion is a flexible workspace platform that combines document editing, databases, and project management in one place. We think it’s a solid option for creative teams, developers, and SMBs who want customizable collaboration with security controls that have matured significantly from the platform’s origins as a note-taking app.
Notion Key Features
We found the permission model surprisingly detailed for a productivity tool. Workspace owners control access at the page, database, or workspace level. Admins can disable public sharing entirely, block guest invitations, and restrict content exports to prevent unauthorized distribution. The Enterprise tier adds SAML SSO, SCIM provisioning, and audit logs that integrate with SIEM tools like Splunk and Datadog. DLP integrations with Nightfall AI scan for sensitive data in real time. Notion AI is now included in Business and Enterprise plans following a May 2025 pricing restructure. SOC 2, ISO 27001, and HIPAA compliance are supported with signed BAAs available on Enterprise plans.
What Customers Say
Users praise the real-time collaboration and clean interface. Teams value having all documentation in one place with live updates and commenting. The database feature gets strong marks from project managers tracking complex workflows. Something to be aware of is that external integrations require page-by-page approval, which slows down connecting third-party tools. New users may face a learning curve before the platform’s depth becomes intuitive. Larger enterprises note the platform looks limited compared to longer-established competitors.
Our Take
We think Notion fits agile teams that need flexible, real-time document collaboration with reasonable security controls. The Enterprise tier covers most compliance needs with SOC 2, ISO 27001, and HIPAA support. You may hit friction if your organization requires complex integrations or structured enforcement across large teams. For creative and technical teams who value flexibility over rigid workflows, it’s a strong choice.
Strengths
- Granular permissions at workspace, page, and database levels with guest controls
- Enterprise tier includes SAML SSO, SCIM provisioning, and SIEM-ready audit logs
- DLP integrations scan for sensitive data like PII and PHI in real time
- Notion AI included in Business and Enterprise plans
Cautions
- Reviews mention external integrations require page-by-page approval, slowing setup
- Customers note a learning curve before the platform's depth becomes intuitive
Slack
Slack is a messaging platform that functions as a work operating system for team communication. We think it’s more than a chat app; Canvas for real-time document collaboration and Enterprise Key Management for encryption control make it a genuine collaboration platform. Over 47 million daily active users and around 80% of the Fortune 100 use Slack in some capacity.
Slack Key Features
Canvas lets teams create and edit documents in real time, attach them to conversations, and build templates for recurring workflows. Huddles provide low-friction video calls with AI-generated meeting notes. The searchable history acts as institutional knowledge you can query instantly. Enterprise Grid adds serious security controls: Enterprise Key Management lets you control your own encryption keys through AWS KMS. DLP policies protect sensitive data in messages. Audit logs track activity across workspaces. Domain claiming and granular access controls manage who can join and what they can access. Slack Connect enables secure external collaboration with partners and vendors. Over 2,600 app integrations bring tools into one searchable communication hub. Pro plans start at $7.25 per user per month.
What Customers Say
Users praise the intuitive interface and strong integrations. The ability to continue conversations while accessing records, tickets, or taking calls without switching tabs gets high marks. Channels keep communication organized by topic, reducing email overload. The Huddle feature with AI notes has become popular for quick syncs. Something to be aware of is that Slack works best alongside Google Workspace or Microsoft 365 rather than replacing them. Task tracking capabilities remain limited compared to dedicated project management tools.
Our Take
We think Slack fits organizations that need secure real-time communication with document collaboration built in. The Canvas feature and Enterprise Grid security make this a genuine collaboration platform, not just messaging. You’ll still need a full productivity suite for heavy document work, but for secure team messaging with collaboration capabilities and strong encryption controls, it delivers.
Strengths
- Enterprise Key Management gives you control over encryption keys through AWS KMS
- Canvas enables real-time document collaboration attached to conversations
- Slack Connect provides secure external collaboration with partners and vendors
- Over 2,600 integrations bring tools into one searchable communication hub
Cautions
- Works alongside productivity suites rather than replacing them for document work
- Task tracking limited compared to dedicated project management tools
Zoho WorkDrive
Zoho WorkDrive is a cloud-based file management platform built for team collaboration. We think it’s a solid alternative to Google Drive or OneDrive, particularly for organizations already using Zoho or those in regulated industries who want enterprise file security at a lower price point than the major platforms.
Zoho WorkDrive Key Features
Files are encrypted at rest with AES-256 and in transit with SSL/TLS using Perfect Forward Secrecy. External sharing gets password protection, expiration dates, and bulk revocation capabilities. Remote wipe handles lost devices and IP restrictions limit access to trusted locations. The DLP engine automatically detects and classifies sensitive data like PHI and financial information, with classification labels restricting actions such as sharing, downloading, copying, and printing. WorkDrive 6.0 added multi-keyword identifiers and regex-based detection rules for advanced content identification. The admin console provides granular role-based permissions at file and folder levels. Compliance covers HIPAA, GDPR, ISO 27001, and SOC 2 Type II. Pricing starts at $2.50 per user per month on the Starter plan.
What Customers Say
Users praise how easily teams share files without the complexity of drive-level access management. The Team Folders structure keeps documents organized while maintaining security. Real-time collaboration, version history, and permission controls get strong marks. Something to be aware of is that the interface slows down with large files. Advanced features require a learning curve before feeling natural. The biggest friction comes when collaborating externally, since most partners use Microsoft or Google ecosystems.
Our Take
We think Zoho WorkDrive fits organizations already in the Zoho ecosystem or those wanting enterprise file security outside the Microsoft and Google platforms at a competitive price. The security controls and compliance certifications match larger competitors, and at $2.50 per user per month, the entry point is significantly lower. You’ll face challenges collaborating with external partners on different platforms, but for teams working primarily internally with strong compliance requirements, it’s a solid choice.
Strengths
- AES-256 encryption with Perfect Forward Secrecy for secure file transfer
- DLP engine auto-detects and classifies sensitive PHI and financial data
- External sharing controls include passwords, expiration dates, and bulk revocation
- Pricing starts at $2.50 per user per month, well below major competitors
Cautions
- Reviews mention the interface slows when working with large files
- External collaboration friction since most partners use Microsoft or Google
What to look for: Secure Cloud Collaboration Checklist
When evaluating cloud collaboration tools for security, we’ve identified seven essential criteria. Here’s the checklist of questions you should ask before signing anything:
- Encryption and key management: Does the platform encrypt data at rest and in transit? Can you bring your own encryption keys? Do you retain key control, or does the vendor hold access to plaintext content?
- Data loss prevention: Can you create DLP policies that scan shared content in real time? Does the platform detect sensitive data types like PII, PHI, and financial records? Can you block or quarantine content before it leaves your environment?
- External sharing controls: Can you restrict sharing by domain, user role, or content classification? Do shared links support expiration dates, password protection, and revocation? Can you audit who accessed externally shared files?
- Identity and access governance: Does the platform integrate with your IdP — Entra ID, Okta, Google Workspace? Can you enforce conditional access based on device posture, location, or risk signal? Does it support SAML SSO and SCIM provisioning?
- Admin visibility and audit trails: Can you track file access, sharing events, and user activity in real time? Do audit logs integrate with your SIEM? How long does the platform retain logs, and can you export them for compliance investigations?
- Compliance certifications: Does the platform hold SOC 2 Type II, ISO 27001, HIPAA, and FedRAMP certifications? Can you get a signed BAA? Does it offer data residency options for regional compliance requirements?
- Usability and adoption risk: How steep is the learning curve for end users? Will teams actually use it, or will they route around controls? Does it integrate with the tools your teams already rely on daily?
Run through this list with every vendor on your shortlist. If a platform can’t answer these clearly, that tells you something about how they prioritize security in their product.
Why Trust Us
Joel Witts, Expert Insights’ Senior Editor, has evaluated enterprise collaboration and security tools across regulated industries for over seven years. Laura Iannini brings hands-on experience deploying identity and data protection controls in enterprise environments.
We tested 20+ collaboration platforms, evaluating encryption implementation, DLP enforcement, external sharing controls, admin governance, and compliance certifications across cloud-native and hybrid scenarios.
We reviewed verified customer feedback from IT administrators and security teams, including direct customer interviews where possible, to validate our findings against real-world deployments. This guide is updated quarterly to reflect product changes and emerging security requirements.
The Bottom Line
Secure collaboration only works when you can match security controls to how your teams actually share, edit, and communicate with a fully featured productivity suite. Google Workspace wins for cloud-native teams that want client-side encryption baked into real-time editing.
Microsoft 365 leads for enterprises invested in Microsoft identity infrastructure, delivering the deepest integration between collaboration and Zero Trust controls. Box remains the strongest choice for regulated industries that need classification-driven governance over external file sharing.
For teams with specific workflow needs, Notion delivers surprisingly mature security for agile documentation teams, Slack adds Enterprise Key Management to what’s become more than a messaging app, and Confluence fits documentation-heavy organizations already in the Atlassian ecosystem.
Dropbox serves teams that prioritize simplicity over granular control, while Zoho WorkDrive offers competitive security at a lower price point for organizations outside the Microsoft and Google ecosystems. Asana and Fortra Secure Collaboration round out the list for task-centric workflows and persistent file protection, respectively.
Written By
Joel is the Director of Content and a co-founder at Expert Insights; a rapidly growing media company focussed on covering cybersecurity solutions.
He’s an experienced journalist and editor with 8 years’ experience covering the cybersecurity space. He’s reviewed hundreds of cybersecurity solutions, interviewed hundreds of industry experts and produced dozens of industry reports read by thousands of CISOs and security professionals in topics like IAM, MFA, zero trust, email security, DevSecOps and more.
He also hosts the Expert Insights Podcast and co-writes the weekly newsletter, Decrypted. Joel is driven to share his team’s expertise with cybersecurity leaders to help them create more secure business foundations.
Technical Review
Laura Iannini is a Cybersecurity Analyst at Expert Insights. With deep cybersecurity knowledge and strong research skills, she leads Expert Insights’ product testing team, conducting thorough tests of product features and in-depth industry analysis to ensure that Expert Insights’ product reviews are definitive and insightful.
Laura also carries out wider analysis of vendor landscapes and industry trends to inform Expert Insights’ enterprise cybersecurity buyers’ guides, covering topics such as security awareness training, cloud backup and recovery, email security, and network monitoring. Prior to working at Expert Insights, Laura worked as a Senior Information Security Engineer at Constant Edge, where she tested cybersecurity solutions, carried out product demos, and provided high-quality ongoing technical support.
Laura holds a Bachelor’s degree in Cybersecurity from the University of West Florida.