The Top 11 SaaS Backup Solutions

Spanning, a Kaseya company, has developed a number of backup solutions for the most used cloud applications and services. These include Google Workspace, Microsoft 365, and Salesforce, and they even have a solution that is designed for MSP usage. There are currently over 10,000 organizations and 2.4 million users relying on Spanning to protect their data.

Spanning Backup Features: 

• Backups can be automated, on-demand, and daily
• You can restore specific files or whole users easily from a point-in-time record
• Backup history dashboard to keep track of your data – this also has an immutable audit log
• Compliant with a range of regulatory frameworks such as SOC 2, HIPAA, and GDPR

Pricing And Plans: For information on pricing, contact Spanning directly. Spanning offers several plans, depending on your use case and the SaaS application that you need to cover.  Spanning 360 – their advanced plan for Microsoft 360 and Google Workspace – gives you additional integrated phishing defence, dark web monitoring, and end-to-end email protection features.

Expert Insights’ Comments: Spanning is an effective solution that allows you to reliably store the data that you need and focus on other essential tasks. Users can receive notifications to confirm that their backups have been stored correctly and can easily restore their network to a specific point in time. Spanning protects over 10,000 organizations globally and we recommend them as a leading SaaS backup provider.  

CloudAlly is an Opentext company that provides several backup solutions for the most popular SaaS solutions – these include Microsoft 365, SalesForce, G Suite, Box, and DropBox. Over 14,000 organizations trust CloudAlly to restore their data in the case of malicious or accidental loss.

CloudAlly Features:

• Fully automated and on-demand backup capabilities
• Non-destructive restore from any point-in-time
• Adheres to several compliance standards – ISO 27001, HIPAA, GDPR as well as OAuth and MFA implementation
• Data is encrypted with AES 256-bit encryption

Pricing And Plans: CloudAlly is priced at $3/user/month, with a discount being applied for full year subscriptions. Alternatively, the solution costs $30/user/year with discounts available for not for profit organizations and companies with fewer than 100 users.

Expert Insights’ Comments: CloudAlly is a robust backup and recovery platform that offers enterprise-grade functionality. Despite its advanced capabilities, CloudAlly remains easy to manage thanks to its clear interface, generous customer support, and series of out-of-the-box integrations. CloudAlly is a strong solution for SMBs looking for an efficient and seamless backup solution.

Acronis is a Swiss-based cybersecurity company that provides a suite of tools to backup data, secure your network, and manage endpoints. They have solutions tailored to individuals, businesses, and service providers, thereby ensuring that there is an option for whatever your needs are. Advanced Backup is part of the Acronis Cyber Protect Cloud. For MSPs, Acronis’ Advanced Backup allows you to expand capabilities and provide customers with a customized service.

Acronis Advanced Backup Features:

• Continuous data protection (CDP) ensures that changes are logged in real time, meaning that no data is lost
• Vulnerability assessments
• Incremental and differential backup options
• Flexible recovery options – from granular file recovery to full system recovery
• Ability to store data in a range of locations – from Acronis-hosted storage, public clouds, or MSP local storage

Pricing And Plans: For more information on pricing, contact Acronis directly.

Expert Insights’ Comments: Acronis Cyber Protect Cloud is a comprehensive and robust platform that solves a number of your cyber needs, as well as providing effective data backup. The solution allows MSPs to make the most of one comprehensive platform, rather than having to integrate multiple cyber products and manually identify vulnerabilities and gaps in coverage.

Barracuda is a leader in data security solutions. The company was established in 2003 and has built several robust and technically capable solutions that integrate closely with your work environments. Cloud-to-Cloud Backup is Barracuda’s tool for securing data from Microsoft 365 applications and restoring it when needed.

Barracuda Cloud-to-Cloud Backup Features:

• Advanced search tool to easily find the exact data you want to restore
• Integrates with Microsoft 365 to back up your Teams, Exchange, SharePoint, and OneDrive data
• Role-based access control
• Data encryption to mitigate the risk of breaches
• Multiple data copies to ensure you have data even if one area is compromised
• Cloud native deployment allows for instant scaling as your organization requires it

Pricing And Plans: Barracuda Cloud-to-Cloud Backup is included as part of Barracuda Email Protect Premium Plus. This is the most advanced of Barracuda’s three Email Protect plans: Advanced, Premium, and Premium Plus. Advanced provides advanced DLP tools to prevent malware from corrupting your data. Premium adds SIEM/SOAR/XDR integration, proactive threat hunting, and automated workflows. Premium Plus adds the cloud-to-cloud backup tools, as well as attack simulation and awareness training.

Expert Insights’ Comments: Barracuda is a widely used and trusted email security provider, with their backup solution being a natural extension of this. As the solution is reliable and easy to use, you can focus on other business operations, rather than worrying if your data is secure and backed up. As Cloud-to-Cloud is part of Barracuda Email Protect, it is the ideal solution for organizations that are already familiar with, or are already using, Barracuda’s email security products.

Cohesity is a data management and security company that was established in 2013. Their product suite is built around zero trust principles, is powered by AI, and remains simple to use. DataProtect is the company’s backup and recovery solution, that can secure your cloud and SaaS application data throughout its lifecycle.

Cohesity DataProtect BaaS Features:

• The solution scales easily to ensure that you receive the right level of coverage – this prevents overprovisioning or lack of coverage
• Integrated UI can manage cloud and on-premises data alike
• Global search tools make data identification and recovery efficient
• Flexible recovery options with bulk or granular restoration to the original source, or a new location
• Data is stored securely in the cloud with advanced encryption, MFA, RBAC, and SOC II Type 1 certification
• Anti-ransomware is used for stored data to ensure your backups are not corrupted

Pricing And Plans: For information on plans and pricing, contact Cohesity directly.

Expert Insights’ Comments: Cohesity is a robust and reliable backup solution that is easy to set up, and easy to use. The solution is customer focused throughout, ensuring that you have the information and assistance that you need. The UI itself is intuitive and enables you to work efficiently. We would recommend Cohesity for small to medium organizations who need simple and effective data backup tools but might not have experience of implementing a backup solution.

Since 2008, Druva has been finding innovative ways to protect data in cloud environments. Their SaaS Data Protection Platform – inSync – gives you 360° visibility of your environment, ensuring that you always have access to the data you need. Not only does inSync backup your data, but it is also designed with regulation in mind so makes it easy to prove compliance during audits.

Druva inSync Features:

• Data compliance monitoring – proactively tracks and monitors compliance risks and can take corrective action for GDPR and HIPAA frameworks
• Integration with SIEM and IAM tools – built-in Splunk SIEM integration monitors data and alerts admin users of significant events
• Federated search – comprehensive data visibility enhances a user’s ability to search the database
• Legal hold management – eDiscovery tools accelerate data collection and delivery for legal purposes
• Can manage multiple workloads – Microsoft 365, Google Workspace, Salesforce, Slack, and endpoints

Pricing And Plans: Druva offers three different plans, each tailored to a different type of user. Their Business plan is $2.50/user/month, provides 10 GB of storage, and covers solutions that include Google Mail and Drive, Microsoft 365, SharePoint, and Teams. Enterprise, which costs $4/user/month, offers 50GB of storage, and extends coverage to public folders. This solution will store data for extended periods when an employee goes on vacation or leaves the organization. Druva’s Elite plan costs $7/user/month, and adds eDiscovery tools, federated metadata search functions, and Microsoft 365 GCC High support. 

Expert Insights’ Comments: Druva inSync is an efficient and easy-to-use SaaS backup solution. Its compliance and search functions are valuable parts of this solution. Users are permitted a good amount of storage, and the solution will scale as your organization grows. The focus on regulatory compliance and auditing makes this a good solution for organizations operating in regulated sectors.

Keepit is a Danish cloud data backup solution that provides a secure and scalable cloud data recovery service. They offer several solutions, each with a focus on securing some of the most popular SaaS solutions including Microsoft 365, Dynamics 365, Google Workspace, Salesforce, and Azure. The solution works on your terms and gives you the ability to control data retention periods.

Keepit Features:

• Custom solutions for securing Microsoft 365, Dynamics 365, Google Workspace, Salesforce, and Azure
• Blockchain-based encryption to protect your data
• Four back-up copies in two separate locations means your data is safe and can be accessed when you need it
• Granular search and restore features
• Builds on top of the existing security features of you SaaS providers to enhance overall security
• Flexible data retention periods

Pricing And Plans: Keepit offers three levels of service for different use cases. Business Essentials is ideal for smaller organizations with limited retention requirements. This plan is priced at $2.95/seat/month and stores data for 1 year. At $4.95/seat/month, Keepit offers their Enterprise Unlimited plan. This plan has no time limit on data retention. Keepit’s Governance Plus plan is their most comprehensive – it stores data for an unlimited period, while offering advanced Data Processing Agreements (DPAs) and costs $7.95/seat/month.

Expert Insights’ Comments: Keepit integrates easily with the most popular SaaS solutions and works to enhance their native security features. The solution is praised for its usability and makes it easy for users to access information about the solution to get the most from it. With this in mind, we would recommend the solution for organizations who are new to BaaS solutions and looking for an efficient and user-friendly solution.

NAKIVO provides cloud backup and recovery solutions aimed at SMBs and enterprises. Since 2012, the company has grown to operate in 174 countries, with 24,000+ customers. NAKIVOs SaaS Backup solution is designed to store your Microsoft Office 365 data. The solution is flexible and intuitive, with a single pane of glass UI where you can manage, plan, and execute your data recovery procedures.

NAKIVO Backup and Replication Features:

• Incremental backups after an initial full backup – by tracking changes, the solution can save time by not replicating data that hasn’t changed
• Flexible recovery options – from granular to comprehensive, select from a point in time and restore
• Flexible retention policies – store up to 4,000 recovery points daily, weekly, monthly, or yearly
• Simple and intuitive web interface makes management easy and efficient

Pricing And Plans: NAKIVO operates a flexible and customizable approach to pricing. You can use their online calculator to select you plan, deployment, number of users, and license durations to get a specific quote. NAKIVO offers 6 different plans: Pro Essentials, Pro, Enterprise Essentials, Enterprise, and Enterprise Plus.

Expert Insights’ Comments: NAKIVO’s automated backups and flexible recovery options make backup restoration easy and ensure that this process requires as little intervention as possible from admins. This solution is ideal for smaller organizations who need a solution that they can set up easily, then forget about. Its flexible pricing structure make it a viable option for even the smallest of organizations.

OwnBackup is a leading SaaS data protection platform with advanced features such as data security, recovery, archiving, and even sandbox seeding. OwnBackup was founded in 2015, making it one of the newer solutions on the market, and it has since become known in the backup space for providing innovative and impactful backup solutions. OwnBackup is compatible with many popular SaaS apps, including Salesforce, Microsoft 365, and ServiceNow.

OwnBackup Features:

• Automate daily, monthly, and on-demand backups
• Collect extensive data – metadata, custom objects, chatter feeds, accounts, attachments, and files
• Drill into data and statistics from each backup
• Configure smart alerts that only notify you when predetermined thresholds are met
• Compare backups to identify changes – easily locate new or edited data and restore to a previous version in minutes
• In-built tools that ensure policies are compliant with regulatory frameworks like GDPR, CCPA, HIPAA, and SEC 17a-4, amongst others

Pricing And Plans: There is an Unlimited Backup and Recovery for Microsoft 365 plan which is priced at $3.65/user/month. On this plan, daily backups are stored for 10 years, while monthly backups are stored for 99 years. There is no storage limit, although there is a minimum contract size of $500/month. This works out at 137 users. For use with SalesForce, OwnBackup offer Governance Plus as well as Unlimited which is the same as the Microsoft plan. Governance Plus costs $6.65, increases data retention times, and has additional features such as blockchain verification and (AWS) key management.

Expert Insights’ Comments: OwnBackup is a highly regarded and widely used cloud backup solution. The granular approach to automated backup configuration ensures that human error isn’t responsible for data loss. The solution provides regular backups, and stores these for a significant length of time. OwnBackup is used across sectors, and we would recommend it for organizations who need consistent, reliable, and automated backups.

Skyvia is an all-in-one service for cloud data integration, backup, and management. The solution is “no code”, which means that users of all experience levels can feel the benefits of the solution. The solution runs effectively in the background, with as much or as little oversight as you feel is necessary.

Skyvia Features:

• Ability to run automated backups, as well as backups on-demand
• Data from all cloud applications is accessed from a single, unified interface
• Easily identify data changes and manage backups efficiently
• Granular search function allows you to quickly identify essential data
• Data is encrypted and stored in geo-redundant Azure servers

Pricing And Plans: In addition to offering a Free plan, Skyvia offers three paid plans with more advanced features. Standard is priced at $7/month, provides 20GB of storage, data search function, backup comparison, and automatic cleaning. If you need more data storage, the Professional plan gives you 200GB for $79/month. The Enterprise plan offers all of the features already mentioned, but increases your storage limit to 1TB of data. This plan costs $399/month.

Expert Insights’ Comments: Skyvia is a solution that focuses on details. For example, you can export data in a file format that suits you – this may sound like a small thing, but that’s one less task for you to do. Skyvia readily integrates with over 45 commonly used applications including Salesforce, HubSpot, Google Workspace, QuickBooks, and Shopify. Because of these integrations and the “no code” philosophy, Skyvia can be readily adopted by organizations in a range of sectors, with a range of business aims and procedures.

Veeam, founded in 2006, provides a global data backup, recovery, and management platform to protect your most valuable asset: your data. Their products have 230,000 downloads and protect 13 million users. Veeam Backup for Microsoft 365 is a flexible BaaS solution that covers your Microsoft based tools such as Exchange, SharePoint, OneDrive, and Teams. You can choose the management level of the service from hands-on to a fully managed service.

Veeam Backup For Microsoft 365 Features:

• Effective data recovery tools that ensure you can work effectively, and meet regulatory and legal requests
• Comprehensive eDiscovery tools
• Prevent throttling for faster backups
• Highly scalable solution that will grow as your organization does
• MSP option ensures that data can be protected by experts

Pricing And Plans: The Community Edition is appropriate for up to 10 users and is free. Contact Veeam directly for details on the Paid Subscription which runs on 1–5-year plans. Veeam also offers BaaS for Microsoft 365 which is a managed service, again, contact Veeam directly for details.

Expert Insights’ Comments: The Veeam platform is comprehensive and flexible; it has a customizable Recovery Point Objective (RPO), meaning that you can customize the length of time between backups to suit regulatory requirements. The solution’s adherence to the 3-2-1 rule (store at least three copies of your data, in at least two formats, with at least one copy offsite) ensures that data is secure and can always be recovered. Veeam Backup for Microsoft 365 is a solution that you can set and forget, or take a much more proactive, hands-on approach if you want that granular visibility over the service.