Best 7 Backup Solutions for Microsoft SharePoint Online (2026)

• Automated backups every eight hours for SharePoint Online, covering primary sites, group sites, and Teams sites
• On-demand backups let you capture data before major changes
• Granular recovery restores individual documents or pages without touching the rest of your environment, with folder structures and site templates intact
• Dashboard uses simple red, yellow, and green indicators to flag backup health at a glance
• SOC 2 Type II compliance and AES 256-bit encryption, with implementation in about 10 to 15 minutes per environment

Customers consistently praise reliability, with the product working quietly in the background without generating support tickets. Something to be aware of is that there’s no M365 SSO integration. The folder hierarchy display makes finding specific files harder than expected during restores. Backup scheduling is limited to three times daily with no time customization.

We think Backupify fits IT teams that want SharePoint backup running in the background without ongoing management. The 10-to-15-minute setup and simple health indicators are real time-savers. Organizations needing granular scheduling or modern SSO should evaluate whether the trade-offs fit their operations.

• Backs up SharePoint site collections, OneDrive artifacts, shared mailboxes, resource mailboxes, and public folders with metadata captured alongside the data
• Active Directory integration automatically discovers and backs up new users without manual enrollment
• Unlimited storage by default at $3 per user per month with self-service recovery for end users
• Backup data sits on AWS infrastructure, independent of Microsoft Azure
• ISO 27001, HIPAA, and GDPR compliance with global data center options for data residency

In our testing, CloudAlly restored a 3.8GB Exchange mailbox in under one hour with no corruption, outperforming several higher-priced alternatives. The end-user self-service recovery experience is arguably the strongest we’ve tested. The platform indexes email body content and attachments for search, giving it the strongest search capabilities of any product we reviewed. Backup data is stored on AWS, which avoids the Azure single point of failure risk. With that said, there’s no ransomware or malware scanning at all, and backup frequency is limited to once per day by default. A three-times-daily option is available as a paid add-on at $6 per user per year.

We think CloudAlly fits organizations needing fast, reliable SharePoint backup with compliance certifications and broad M365 coverage without managing multiple tools. The unlimited storage, strong search, and self-service recovery are real strengths at $3 per user per month. MSPs should model the billing structure carefully before committing across client portfolios.

• Up to three daily backups for SharePoint with keyword search that’s strong across all backed-up data
• Copilot and Power Platform backup support, rare differentiators that put Afi ahead on coverage
• Fully customizable retention controls at the per-resource level with unlimited retention by default
• Point-in-time recovery with perpetual versioning restores individual items or rolls back to earlier dates
• BYOK and AES-256 encryption protect data at rest and in transit, with heuristic-based ransomware detection labeling clean recovery points

We were impressed by the coverage and granular policy controls. Afi supports Copilot and Power Platform backup, which puts it ahead of most alternatives. Deleted user data remains fully archived and restorable into another mailbox. The keyword search capability is strong, on par with the best options we tested. With that said, there’s no bulk recovery for multiple users; each must be restored one at a time, which is a gap for ransomware recovery scenarios. Storage is capped at 50GB pooled per licensed user, and backups stop after 30 days if that limit is exceeded.

We think Afi is technically capable for SharePoint protection. Technically proficient teams wanting granular policy controls and broad coverage will find a lot to like.

• Restores individual documents up to entire SharePoint farms while preserving metadata, permissions, and version history intact
• Cloud Backup Express delivers up to 144 backup snapshots per day with restore speeds up to 2TB per hour for SharePoint and OneDrive
• Behavior-based ransomware detection monitors mass encryption, bulk deletion, and suspicious admin activity, with color-coded restore snapshots
• BYOK encryption, bring-your-own-storage, and 21 data residency locations support strict compliance
• Self-service recovery lets end users, help desks, or admins restore content to any location including file shares

Put simply, AvePoint offers a depth that very few M365 backup services we’ve reviewed come close to matching. The System Auditor retains three years of admin actions, and the automated weekly offboarding detection for departed employees is a practical governance feature. Granular RBAC with customizable security policies by group is strong. The Job Monitor provides searchable, filterable, exportable logs for full visibility. With that said, there’s no keyword search of email body content or attachments, and a full mailbox restore took over two hours for a 5GB mailbox in our testing. Deployment took about one hour and the container configuration has a significant learning curve.

We think AvePoint fits enterprises with complex SharePoint environments spanning on-premises and cloud that need granular restore with self-service capabilities. The 144 daily backup snapshots, 2TB per hour restore speed, and metadata preservation during restores are real differentiators. The 500-user minimum and $4 per user per month pricing mean smaller teams should weigh the setup investment against simpler alternatives.

• Three daily backups with flexible recovery options for different incident types
• Pairs backup with threat detection, protecting against both cyber threats and everyday accidental deletions
• Works out of the box with minimal configuration, which matters when onboarding multiple client tenants
• Multi-tenant console manages all client environments from one dashboard, with 24/7 support
• Recent updates added Exchange online archive mailbox backup support

MSPs consistently highlight the simplicity. The platform handles backup effectively without unnecessary complexity. Pricing stays straightforward, which helps MSPs manage margins across client accounts. Something to be aware of is that occasional backup failures occur without clear explanations of root cause. Troubleshooting often requires Datto support rather than self-service resolution.

We think Datto M365 Backup fits MSPs prioritizing simplicity and speed over feature depth across multiple client environments. The straightforward pricing and quick deployment let you standardize without customization overhead. MSPs needing detailed self-service troubleshooting should be aware of the support dependency.

• Up to six daily backups for SharePoint with retention extending to a full year
• Centralized console provides at-a-glance status views and one-click drilldowns for monitoring backup health across client environments
• Restores handle folders, subdirectories, and permissions quickly when incidents occur
• Cloud-native architecture prevents endpoint deletion of backups, which matters during ransomware incidents
• Automated reporting helps demonstrate compliance during audits

MSPs praise real-world reliability, with teams reporting successful recovery during major crises with minimal downtime. Support responds quickly when issues arise. Something to be aware of is that the platform leans toward an all-or-nothing approach for device backups, which limits granularity for environments needing specific folder or file-type protection. Disaster recovery requires your own hardware rather than instant cloud VM spin-up.

We think N-able Cove Data Protection fits MSPs already using the broader N-able platform who want SharePoint backup integrated with existing tools. The reliability track record and dashboard performance are real strengths. MSPs needing granular backup selection or instant cloud DR should evaluate alternatives.

• Strongest RBAC implementation we’ve tested, with granular custom roles that assign separate admins per workload
• Bulk restore takes just three clicks for multiple mailboxes
• Backup intervals can run as frequently as every five minutes in self-hosted mode for tight recovery point objectives
• Storage flexibility spans on-premises, AWS S3, Azure Blob, and IBM Cloud
• Immutable backups protect data from ransomware, with 256-bit encryption, MFA, and role-based access control

We were impressed with the RBAC and bulk restore capabilities, which are the strongest we’ve tested in the M365 backup category. Veeam provides every customer, from 25 users to 250,000, with a named sales engineer during onboarding, which is good to see. At $2.63 per user per month for the cloud version, the pricing is competitive. With that said, the cloud version only runs backups once per day. All backup data in the cloud version is stored in Microsoft Azure, which creates a single point of failure risk. Keyword search is limited to email subjects only, and in our testing, search was very slow, taking over 30 minutes for a single mailbox.

We think Veeam fits enterprises prioritizing recovery flexibility, strong access controls, and storage choice for SharePoint protection. The RBAC and bulk restore capabilities justify the investment. Organizations with simpler requirements that don’t need this depth will find lighter alternatives sufficient.