Backup and file archiving solutions create point-in-time copies of files and databases and write those copies out to a secondary storage platform. This means that IT teams can quickly and easily restore data that is lost—whether a file has been deleted accidentally or an entire system has been destroyed by a malicious actor.
Unfortunately, these types of attacks are becoming increasingly common—even among SMBs. With news headlines reporting multi-million-dollar attacks against global enterprises, some small businesses falsely assume that they don’t provide lucrative enough a profit to be targeted by ransomware. However, SMBs often lack the dedicated cybersecurity resource and infrastructure to adequately protect themselves these attacks, making them an easy target for cybercriminals searching for “low-hanging fruit.”
On top of this, a cybercriminal can use an SMBs compromised systems as a platform from which to launch further attacks at that company’s partners, including their service providers—making it easier for them to go after the big bucks.
However, ransomware isn’t the only kind of data loss that your business may have to deal with. Natural disasters such as floods, fires, and earthquakes can destroy on-premises data stores just as completely as a cyberattack can, and even a user accidentally deleting an important file can cause damage to a business.
In these scenarios, the most effective and efficient way to recover data is by restoring backups. But to do that, you must have created those backups in the first place. Manually backing up your files on a regular basis, then deduplicating them to save storage space, takes a lot of time—which is where backup and file archiving solutions come in.
In this article, we’ll explore the top backup and file archiving solutions designed to help you recover from data loss. These solutions include features such as real-time backups, intuitive searching and eDiscovery, and data restoration. We’ll give you some background information on the provider and the key features of each solution, as well as the type of customer that they are most suitable for.
What Features Should You Look For In A Backup Or File Archiving Solution?
- The solution should log any changes made to archived or backed-up data and notify admins of these changes to prevent tampering that could cause compliance and litigation issues.
- The solution must be able to retain data for as long as you need it to. You may also wish to be able to set custom retention periods for different types of data.
- The solution should be able to restore accurate copies of all backups in a workable format. Some tools offer individual file recovery; others can restore entire systems.
- Admins must be able to search backups for specific data by keyword, with filters for data types, users, and time period.
- The solution must comply with any industry and federal data protection standards that your business operates within. For example, healthcare organizations in the US must make sure their backups are secured with AES 128-, 192-, or 256-bit encryption in order to comply with HIPAA.
Where And How Should You Store Your Backups?
We recommend you follow the “3-2-1” rule: keep at least three copies of your data, store them in at least two different formats, and keep at least one of those copies off-site.
This means that no single event—accidental or malicious—will be able to destroy all the copies you have of your data.