Google Workspace is one of the most popular office productivity suites in the world, holding almost half of the entire global market share. However, while the Google app suite enables productivity and collaboration, it doesn’t ensure the long-term security of your data as it doesn’t include native backups. Although the data you store in Google Workspace is hosted by Google, it’s your responsibility to maintain, manage, and secure it in the case of a security incident or accidental deletion. So, it’s important that businesses using the Google app suite invest in a third-party backup and recovery solution for Google Workspace.
Google’s native data restoration offers minimal protection against accidental deletion, overwrites, and ransomware. Once data within Google Workspace is deleted, admins have 25 days to recover it before it’s permanently purged from Google’s systems. If a user’s account is deleted, you can restore their Drive files within 20 days of the account deletion. Additionally, you cannot restore individual files or folders, Fusion Tables, data for users that have met their Drive storage limit, or data in a user’s Trash.
Some organizations may try to use Google Vault as a backup tool, but Vault is primarily an eDiscovery tool for compliance. It does enable business to archive their Google Workspace data with retention rules and audit reports, but Vault exports are limited to a small number of accounts and only for one Google service at a time. So, attempting to use Vault for backup and recovery will prove time-consuming and resource intensive. It may even result in long period of downtime should you be hit by a ransomware attack and need to restore multiple systems.
Data loss incidents happen every day. The most important thing is that your business can recover from them quickly. A third-party backup and recovery tool for Google Workspace can help you achieve that as it will ensure that you always have a secure copy of your data stored in a secondary location, which you can access easily to recover lost or damaged data.
In this article, we’ll explore the top backup and recovery solutions for Google Workspace. We’ll give you some background information on the provider and the key features of each solution, as well as the type of customer that they are most suited for.