In recent years, the ability to detect and prevent phishing attacks from being carried out has improved dramatically. While this keeps our accounts safer, it forces hackers to find more complex, more innovative ways of fooling us. Email is no longer the only cybersecurity frontier, but communications channels like Teams and Slack, as well as collaboration apps like DropBox and OneDrive now pose a risk too.
By adding a collaboration security tool to your set-up, you can ensure that any files, documents, and links sent to your employees are not malicious. This allows your staff to spend more time collaborating with each other, rather than worrying about security risks.
When looking for a security tool to protect your various means of collaboration, it’s important to consider the following points:
- Total visibility
- Malware detection and analysis
- Customizable policies
- Message analytics
- Scalable technologies
With these points in mind, it’s worth considering how your organization operates, and the type of collaboration that occurs most often. What types of files and documents are being shared? How frequently are they shared? Do they need to be editable files, or are read-only versions sufficient? Once you’ve answered these questions, you can start comparing solutions to find the one that best meets your business’ needs.
In this article, we’ll explore the top collaboration security tools for OneDrive, Dropbox, and Box. Some of the solutions in this list are part of a Cloud Access Security Broker (CASB) – this is a solution that sits between the cloud and your users and will monitor the traffic sent between the two. Some of the solutions listed are extensions of email security systems, sometimes referred to as Integrated Cloud Messaging Security (ICMS).
How Do Collaboration Security Tools Work?
Collaboration security tools fall under the umbrella of Integrated Cloud Messaging Security (ICMS) tools. These are solutions that scan messages sent via a communications platform. Any malicious content can be identified and blocked from being send.
These tools will check that files are what they say they are. They will check, for instance, that a .pdf file is just that. Any additional content can be identified and removed if necessary. This prevents attackers using common file types to trick users into downloading and opening malicious content.
What Features Should You Look For In A Collaboration Security Solution?
- Sandboxing capabilities – this provides a safe, isolated space where software can be executed to see how it behaves.
- Content Disarm and Reconstruction (CDR) – this breaks a file down, and removes any executable content. When the file is reconstructed, it is proven to be sanitised.
- URL Scanning – this checks URLs for malicious content and prevents users opening dangerous links
- Filters – these can block known types of malware in bulk, allowing the other, more refined tools, to catch the more complex cases.
Why Do We Need Collaboration Security Tools?
In recent years, the way that we work has changed drastically. Gone are the days where everyone worked in an office and computers were too bulky to take home. Now, many organizations allow remote working or have a bring-your-own-device policy. This has made it much harder to control and manage a business’ security infrastructure.
One way of regaining some control is through managing how these devices speak to one another. By monitoring and scanning the content that is shared between users, malicious content can be identified and removed. While this cannot protect the endpoint itself, it can act as a firebreak to prevent a whole group becoming affected.