Password Managers for Business are a great way to improve business security, and remove the frustrations of storing and securing complex passwords for each business account.
With the growth of SaaS and cloud applications, every employee has hundreds of different accounts to manage, with each needing a unique, secure password. A report recently revealed that the average employee has 191 different passwords to manage.
That’s a lot of passwords to keep on top of! Understandably, this causes employees to use the same password for multiple accounts, or use simple passwords that are easily remembered – and so easy for hackers to guess.
This is a big security risk, as one account becoming compromised can then allow an attacker to break into multiple others, with each potentially containing sensitive company information.
Password Managers for business (Business Password Management) offer a solution. These products manage passwords for users by storing all of their passwords in a fully encrypted password vault. This makes life easier for users and helps admins to ensure that everyone is using unique, secure passwords, across all of their accounts.
To help you find the right platform, we’ll take you through the ten best password management solutions we’ve identified. We’ll be going over what they do best, and what customers have to say about them, as well as their pricing and usability. Let’s get started.
Keeper is a market-leading business password management solution that provides enterprise password security to help promote better password practices among employees, prevent account compromises, and meet business compliance standards. Keeper helps improve password security by allowing users to generate random, high-strength passwords for all of their company accounts and applications. These are stored in a secure, encrypted vault unique to each user and can be easily managed and accessed when needed from any device. Keeper helps to improve employee productivity, reduce the risk of data breaches from weak or reused passwords, and ensure compliance standards are met.
Keeper’s password vault is easy to use and accessible from anywhere, making it simple to create high-strength passwords, access them, and securely share them with other team members when needed. Users are also able to store encrypted files in the vault such as documents or photos. Keeper’s browser extension, KeeperFill, recognizes sites and applications the user already has logins saved for and automatically fills in their credentials. When resetting passwords or creating a new account, KeeperFill automatically suggests and saves new passwords to the user’s vault.
Built on a zero-knowledge security architecture, password encryption and decryption occurs only on the client’s device. This means that the plaintext version of the data is never available to Keeper employees nor any outside party.
Finally, Keeper’s Admin Console allows administrators to provision and control the end-user licenses for their account. The Admin Console offers advanced integration with Active Directory, SSO, SCIM, and developer APIs to allow easy provisioning. Employee permissions are fully customizable and role-based access controls can be set up to stop passwords from being shared outside of organizations or to the wrong team members. Admins can also view reporting into employee password security and access a range of audits to help enforce policies and ensure compliance standards are met. Keeper are a strong option for organizations looking for a reliable, fully-featured enterprise password management solution.
Base pricing starts at $3.75 per user, per month. Additional add-ons are also available such as BreachWatch which scans the dark web and alerts users when any of their credentials are found.
Dashlane is a user-friendly, easy-to-implement password manager that protects users from credential-based breaches. Popular amongst both technical and non-technical customers for its intuitive user experience and wide range of security features, Dashlane protects valuable corporate data while freeing up help-desk resources and increasing productivity.
Dashlane features a secure AES 256-bit encrypted password vault, with an additional Argon2d encryption setting for added latency and stronger security against brute force attacks. Via the platform’s Authenticator tool in the Dashlane mobile app, users can set up 2FA for all the accounts in their Dashlane vault, making it easier to store and share 2FA tokens securely. Automatic breach alerts immediately notify users if a hacker attempts to breach their vault, and the dark web scanning tool searches the internet for stolen credentials. If the scan comes back positive, Dashlane alerts users that they need to change their password, while admins can access real-time insights into the security breaches their users have been involved in, along with simple actions they can take to mitigate them.
Via the centralized admin console, admins can access reports into account usage, shared password group information, and Password Health score reports, as well as configure policies including disabling autofill, 2FA enforcement and setting up Business Space domains. The Business Space feature allows users to store their business and personal credentials separately within one vault. Admins can monitor the password health in an employee’s Business Space without encroaching on the privacy of their Personal Space.
Dashlane offers two password management packages: Team and Business. Dashlane Team includes their secure password vault, management and reporting, group password sharing and 2FA. Dashlane Business includes all of the features of Team, plus SSO, dark web monitoring and a free family protection plan for each user. Dashlane’s excellent customer support and user-friendly interface make it strong password manager for a small-to-medium-sized business, including non-technical companies. The solution’s seamless integration with Dashlane Authenticator, the vendor’s standalone 2FA app, makes it a particularly strong solution for organizations wanting to implement MFA as well as a password manager to help prevent credential-related breaches.
1Password offers secure, scalable and easy-to-use password management for teams. Their solution makes it easy for employees to stay safe online by storing passwords in secure vaults and enforcing two-factor authentication. Passwords are synced seamlessly across browsers and devices, meaning employees always have access to their passwords.
1Password offers a comprehensive set of features for businesses. Admins have access to advanced permissions and can deploy account recovery options in the event passwords are lost. A travel mode is available to ensure admins can help employees with password issues while away from their desks.
1Password also offers Active Directory integration and Slack integration so that passwords can be securely shared across groups and teams, and enabling faster deployment. Admins can view granular activity logs and usage reports which enable you to obtain a wider picture of your organization’s security and address security risks such as re-used passwords.
Customers praise 1Password for how easy it makes it to create and manage secure passwords and access them quickly when they need to. This service is convenient and secure – Expert Insights recommends 1Password to organisations of all sizes looking for a trusted password management solution.
The JumpCloud Password ManagerTM enables users to use secure passwords more easily across all of their online accounts. The password manager is delivered in two components. The first is the desktop app, which can be installed on Macs, PCs, or Linux devices. Users can log in with their PIN to access all passwords, payment cards, and notes, and use a two-factor authenticator app built into the password manager to authenticate access to other services.
The second component is the browser extension, which automatically enters passwords from the JumpCloud Password Manager into websites and applications at the point of login request. If JumpCloud has been set as the authenticator application, this includes any 2FA codes generated by JumpCloud. This can be hugely time saving, as users will no longer need to manually open the authenticator app and copy/paste the code.
All password data is stored locally to reduce the risk of compromise, and users can add additional devices to ensure they can always access their passwords from whichever device they are using to work. JumpCloud enables users to import passwords very easily from a previously used password generator via an import process, or by uploading a CSV file, and includes a secure password generator built into the browser extension. JumpCloud will also automatically save new and existing passwords as users browse the web.
JumpCloud also enables secure credential sharing. This process is very easy to manage, and any passwords that are changed after they are shared will automatically be updated across the whole team. In addition, when a password is shared, any associated 2FA codes are also shared with the password, so multiple users can securely access an account with 2FA in place.
JumpCloud is a leading provider of identity services. Their open directory platform enables IT teams to manage their entire tech stack with device management, user authentication and single sign-on, and access control. JumpCloud Password Manager is therefore a strong option for organizations looking for password management as part of a comprehensive, market-leading identity and access management solution.
Bravura is a provider of user-friendly entitlement, identity and credential governance solutions that are easy to deploy and manage, while offering improved network security. Bravura Pass is an enterprise password management solution, designed to mitigate the risk of credential-related breaches such as brute force and phishing attacks by enabling organizations to manage and secure their employees’ decentralized passwords, secrets and files, so that they can safely send sensitive data to individuals outside the corporate IT environment.
With Bravura Pass, employees can save all of their passwords in a secure password vault, which they can access across all of their trusted devices by entering their unique “master password”. Employees are encouraged via alerts to create stronger passwords, or to change their passwords if they’re compromised. When sending data outside the organization, Bravura Pass automatically restructures employee passwords to be stronger, ensuring that all decentralized passwords that leave the corporate IT environment are not only more difficult to crack, but are also different to employee passwords used within the business, to help prevent the re-use of compromised credentials by a cybercriminal.
Finally, Bravura Pass encrypts and stores all decentralized passwords, secrets and files in a high-security repository, which admins can access—without being able to see password values—via a centralized management console. This gives IT teams full visibility into the use of decentralized passwords across their organization.
Bravura Pass is available as a SaaS public cloud solution, making it quick to deploy and easy to scale. It can be used as a standalone solution, or in conjunction with an internal password manager, and offers seamless integrations with Bravura’s other identity security solutions. We recommend Bravura Pass to organizations looking to better manage and secure their decentralized passwords that exist outside the corporate IT environment.
Password Manager Pro is a secure vault for storing and managing sensitive information such as passwords, documents and digital identities for enterprise. Password Manager Pro helps organizations to manage passwords more effectively, improve IT productivity, improve admin security controls and meet regulatory compliance.
This platform is available as both an on-cloud and on-premise solution. ManageEngine automatically creates a secure password for users and employees can access their passwords both on desktop and on mobile. The admin console is accessible off network, so you can set policies when you’re away from your desk.
ManageEngine also allows admins to set roles-based access, meaning that a manager in one department may have access to important passwords for that department, but will not have access to passwords important to another department. Reporting is detailed; admins can even set session recording to see exactly who is sharing passwords and for what reasons.
ManageEngine also provide Password Manager Pro MSP edition. This platform aims to help Managed Service Providers manage their clients’ passwords more effectively, helping to improve security and make management easier.
NordPass Business is an advanced business password management solution that helps organizations to better manage password security and improve user productivity, and enables admins a comprehensive overview of the password state across the organization.
NordPass offers an XChaCha20-encrypted vault, in which users can generate strong passwords, store an unlimited number of passwords, easily auto-fill their credentials with just one click, and safely share passwords with others. Users can also securely store notes, credit cards details, and personal information.
Vaults can also be secured with multi-factor authentication (including strong factors such as biometrics). From a central console, admins have an overarching view of password health across their organizations, as well as a detailed insight into user activity and any breached domains. From this dashboard, admins can enforce strong organization-wide password policies, as well as recover accounts (even if a user has forgotten or lost their master password).
As a cloud-based solution, NordPass is easy to deploy and manage—with users able to choose from using the Web Vault (which can be accessed on any browser) or downloading the NordPass mobile app for Windows, macOS, Linux, Android, and iOS. It also includes browser extensions available for Chrome, Safari, Edge, Firefox, and others.
NordPass Business is currently offered via two plans: Business and Enterprise. Business covers up to 250 users and starts at £3.59 per user for a two-year subscription. While Enterprise covers unlimited users, and pricing is available on request by contacting the sales team.
The solution is rated highly by users as an easy-to-use, secure, and convenient password management solution. We recommend NordPass for businesses of all sizes across all industries that are looking for a secure, convenient, and trustworthy password management solution from a strong, reputable vendor.
Bitwarden is a trusted open-source password manager that allows users to manage their passwords and private data securely, from any location or device. The solution works for individuals, teams, and business organizations, with a range of options to choose from at different prices and with different capabilities, including a free option. Bitwarden allows their users to generate, manage and store passwords, and to easily share encrypted data with other members of your organization.
Useful features offered by Bitwarden include secure end-to-end encryption and cross platform accessibility, meaning the ability to secure and share data inside of the Bitwarden Vault from any browser, mobile device or desktop application. The solution is customizable, allowing users to easily set up in the cloud or self-host for total data control. Bitwarden is open source and third party audited, and complies with Privacy Shield, GDPR, and CCPA regulations. Users can access insightful vault health reports that highlight password flaws and other helpful metrics. Bitwarden’s Directory Connector streamlines user and group onboarding and ensures they are synced, while the detailed event logs allow you to easily track which groups and users have access to sensitive data. With Bitwarden you can unite your existing systems using SSO authentication, directory services, or powerful API’s.
Bitwarden offers robust features for free users and, while you would need to upgrade for more users or advanced features like SSO and audit logs, it is still one of the most affordable solutions even for the top-tier pricing options.
N-able Passportal is a cloud-based password management service, targeting MSP customers. It’s fully encrypted, with efficient and easy-to-use password and credential management. It provides businesses with a full range of features including credential injection, reporting, auditing and automatic password changes.
Passportal is ideal for MSP and internal IT services teams that need easy-to-use and simple cloud based password security. It provides MSPs with privileged client documentation capabilities, which make it easy for technicians to provide essential information quickly and efficiently. Passportal also offers a fully white labelled password management as-a-service solution which can be distributed to your clients.
N-able customers argue it’s one of the best options for password protection and administration, with extensive documentation, an easy-to-navigate website and multiple integrations. MSP customers report that the interface is intuitive, making it easy to assign passwords and other information to client accounts. N-able Passportal is a good choice for MSP customers, who need a system to manage all of their clients passwords, or MSPs looking to distribute password management as a service to their clients.
Delinea Secret Server lets organizations protect their priviliged accounts with enterprise grade access management. It can be deployed as a cloud service or on-premise. This solution was formerly known as Thycotic Secret Server, and has rebranded after a recent merger with Centrify.
Secret Server allows users to store privileged account details and passwords in an encrypted, centralized vault. It then allows admins to identify all accounts and manage access to company credentials, so that companies have full visibility and control over corporate account access and security.
Delinea makes employee’s lives easier with Active Directory integration, meaning users only need to log into O365 to access all their passwords. It’s popular with customers for it’s easy to navigate interface and accessibility. Customers also praise how easy it is to generate new secure passwords, and it’s reliability.
Secret Server is aimed primarily toward larger teams, who have lots of users that need to be able to securely manage their own passwords, as well as following admin security policies. There is a freemium option available however, which makes Delinea Secret Server attractive to smaller businesses as well.
FAQs
What Is A Business Password Manager?
A password manager is a software application or computer program in which passwords and other login credentials for applications and online services can be safely stored, generated, managed, and accessed. For those struggling to manage passwords across multiple sites, a password manager can be a highly useful investment. Not only does it provide security benefits for the user, but it also offers convenience and cuts down on time wasted trying to remember lost passwords or carry out password resets.
These solutions require users to provide a “master” password which is used to retrieve all the information that has been stored in the secure vault. This means you only need to remember one password to unlock the rest of your passwords. Credentials added to the vault are stored in an encrypted form for increased security, and password managers will either store data locally on users’ own devices or store them on a file hosting service.
Why Do You Need A Business Password Manager?
So much of our lives are online today, meaning we can quite quickly become overwhelmed by the dozens or even hundreds of passwords required to access the many sites and applications we use daily. This abundance of passwords can lead people to engage in risky habits like using very weak passwords or reusing passwords across multiple sites to avoid forgetting their logins and getting locked out. It is important to use strong, unique passwords on every website and application you use, but this becomes harder to do the more time passes. The solution to this problem is a password manager.
A password manager doesn’t just enhance digital security – it also improves the flow and productivity of your day-to-day life. They typically come with a password generator, making it much easier to ensure passwords are sufficiently unique, lengthy, and complex. They can autofill fields to save time and keep you secure – if you are trying to log into a frequently visited website, say your bank, and your credentials do not autofill that could mean you have arrived onto a phishing website with a different URL.
Password managers will also often provide updates regarding security breaches and alerts to update potentially at-risk passwords, and allow you to security share password with trusted individuals through the app. A cloud-based password manager will also allow you to access passwords across multiple devices, for better flexibility. Password managers let you store other types of data in a secure form, including credit card numbers and secure notes.
