A single compromised password can be enough to undermine your organization’s entire security strategy. The importance of password security cannot be overstated, and an easy-to-use, fully featured business password manager is one of the best investments an organization can make.
If you’re looking for a high-quality password manager to protect your enterprise passwords and store business secrets securely, our number one pick is Dashlane Business. It’s easy to use, well designed, and offers granular reporting and admin controls—all at a competitive price point.
Dashlane Business is an intuitive enterprise password management solution that is compatible with all major devices, operating systems, and browsers.
It is designed to be easy to implement, featuring comprehensive admin controls and a modern user experience. The platform allows straightforward management of passwords, report generation, and user group organization.
Key features include a powerful admin console for policy enforcement, including two-factor authentication and password autofill control. Dashlane Business supports passwordless authentication by managing FIDO Passkeys and conventional passwords. It also includes dark web monitoring and secure credit card storage.
Highly secure with Argon2d encryption, Dashlane caters to teams of varying sizes with its Team and Business pricing packages.
JumpCloud Password Manager is part of an IAM platform that effectively manages devices, access, and security policies.
Available as a desktop app for Mac, PC, or Linux and as a browser extension, it provides seamless integration with the JumpCloud IAM platform. Users can easily access their passwords with a PIN, while admins benefit from features like automated onboarding, MFA, SSO workflows, and detailed reporting.
It unifies password, identity, and device management and is highly secure, as all password data is stored locally to minimize compromise risks. Offering transparent pricing at $9 per user, per month with annual billing, JumpCloud also provides discounts for non-profits, education, and professional services.
Used by over 500 businesses worldwide, Uniqkey is a GDPR-compliant password manager and access solution that offers centralized control for administrators.
It emphasizes security by storing and encrypting passwords locally on devices rather than in the cloud, safeguarding them even if Uniqkey itself is compromised. In case of a lost device, passwords can be restored from a central backup with encryption keys controlled via an admin’s mobile device.
Key features include secure on-device password storage, admin policies for time-sensitive and location-based restrictions, and monitoring of shadow IT for third-party accounts.
Uniqkey enhances password hygiene and reduces security risks. It is an ideal solution for European businesses seeking a GDPR-compliant provider. Pricing is per user, with custom quotes available on request.
This article has been reviewed by Craig MacAlpine, Expert Insights CEO and founder. Craig is an experienced cybersecurity expert innovator, with over 25+ years’ experience in SMB cybersecurity. He has founded a number of other cyber security companies, including the email security company EPA Cloud (Acquired by J2 Global, NASDAQ:JCOM, in 2013).
This article was written by Joel Witts, the Content Director at Expert Insights, who has been covering the password manager market alongside other identity market categories like IAM and MFA for over six years.
Research for this guide included:
Conducting first-hand technical reviews and testing of 9+ business password managers.
Interviewing dozens of executives in the identity and access management and password manager industry for first-hand insight into the challenges and strengths of different password managers for business.
Speaking to multiple organizations of all sizes globally about their identity services, specifically their password-related challenges and features.
Reading a wide range of third-party and customer reviews from multiple outlets, including executive industry reports.
This guide is updated at least every 3 months to review the vendors included and ensure the features listed are up to date.
Who Are Business Password Managers For?
When you use a business password manager, all your company’s sensitive credentials are secured by encryption and stored in a digital vault managed by the password manager provider. This encryption prevents unauthorized access to your stored passwords and stops potential breaches on unprotected networks from intercepting or exploiting your business’s login details. Business password manager providers also highlight how their services organize and centralize your credentials, making it easier for teams to collaborate without compromising security.
A business password manager achieves all of that—but whether it is necessary for every organization to utilize one on a regular basis is still debated. The increasing awareness of cybersecurity risks and adoption of two-factor authentication and single sign-on has strengthened online protection for many businesses, even without a password manager.
“The number one attack vector is still identity compromise, identity theft, and it’s driving 80% of breaches. It’s the fastest growing threat vector that malicious actors leverage in their first point of attack to business,” John Bennett, CEO of Dashlane told Expert Insights.
“But the reality is, there is just such a long tail of applications that are not behind SSO, and that’s where you see these businesses at risk. You have employees that want to do the right thing – they want to improve their security posture – but we’re human. And in some cases, we’re going to do what is easiest and fastest. We’re going to reuse credentials from our personal lives that may be compromised, to access applications on the business side, where there is proprietary company data or customer data.”
When evaluating business password managers, we consider the following elements to be essential:
Security credentials: An unreliable password manager company could potentially mishandle sensitive data or be vulnerable to breaches. We look for clear indicators that a password manager prioritizes security and user privacy.
Affordability: After examining a range of business password manager services, we found an average monthly cost of around $5-$20 USD per user, per month. Although higher-priced options aren’t necessarily overpriced, they should offer significant features or benefits to justify the additional cost.
Integrations: We focused on password managers that incorporate cutting-edge encryption and support integrations with other security tools, which can streamline and enhance protection protocols within the organization.
Support for team management and security features: A business password manager should allow for multiple user access, team sharing features, and administrative tools to manage user permissions. It must also include options for secure sharing of credentials and force updates for compromised passwords.
Ease of use: A good business password manager should be accessible on all major platforms—desktop, mobile, and web—with consistent features and security across its applications. The best services offer user-friendly interfaces that make it straightforward for employees to manage and use passwords, thereby encouraging widespread adoption throughout the organization.
The best password managers provide additional security features:
Password strength analysis helps businesses assess the robustness of their passwords across accounts.
Dark web monitoring alerts users to credentials that appear in data breaches, urging immediate action to prevent unauthorized access.
Secure notes let businesses store sensitive information, such as software licenses or vendor credentials, under the same robust encryption as their passwords. Some managers integrate with Single Sign-On (SSO) solutions, further enhancing security and user convenience.
Additional features: Some password manager companies have expanded their offerings to include features like secure file storage, Virtual Private Networks (VPNs), and even identity theft protection. While this article hasn’t focused on these additional services, purchasing a package that includes multiple tools can be cost-effective for businesses seeking comprehensive security solutions.
How We Tested The Best Password Managers For Business
To curate a shortlist of business password managers, our independent team of analysts and industry experts evaluated user feedback and assessed features extensively. Out of numerous potential platforms, we identified 6 providers that satisfied our key criteria: Bitwarden, LastPass, 1Password, Dashlane, Keeper, and NordPass.
Features assessment: Our process began by examining the core functionalities offered by each password manager. We focused on user experience, assessing how intuitive it is for employees to save, modify, retrieve, and share passwords within a secure vault. We prioritized key elements like organizational tools, support for folders and groups, and two-factor authentication (2FA). We also thoroughly evaluated the design consistency and performance of both desktop and mobile applications to ensure seamless use across devices.
Administrative controls: We evaluated the extent of control provided to administrators, such as the ability to enforce password policies, manage sharing and rotation of credentials, and conduct ongoing audits of password health. Robust admin controls are crucial for maintaining oversight and security within an organization.
Security evaluation: Security was analyzed by reviewing the encryption standards used, compliance with authentication protocols like FIDO2, and integration capabilities with third-party security tools. We looked for support for Single Sign-On (SSO) and SAML to enhance security. Data breach history and response strategies were also scrutinized, as platform security is paramount for password managers.
Extra features: Additional capabilities were considered to assess the overall value offered by these platforms. Features like dark web monitoring, secrets management, and 2FA can significantly bolster a company’s security posture. We also noted whether password management was part of a broader suite of services, as this can influence value for money.
Pricing: We evaluated the pricing models and options, recognizing that a balance between cost and security is crucial. While more affordable options are available, a stolen credential could end up costing businesses far more than the ongoing subscription fee for a password manager.
Market reputation: Each vendor was vetted for its position in the market. We reviewed documentation, third-party analyst reports, and conducted interviews with company representatives when possible. This ensures that the providers we considered are reliable and held in high regard.
Customer feedback: Customer usage patterns also influenced our shortlist. We analyzed market share data, testimonials, and case studies to ensure we included both leading providers and those introducing innovative solutions. Interviews with end-users offered further insight into real-world application and satisfaction.
Product evolution: Finally, we assessed each platform’s journey in the market, considering factors like founding year, leadership credentials, mission statements, and historical product enhancements. Frequent updates and feature introductions were key indicators of a product’s reliability and relevance.
With over 30 contenders in the business password management landscape, this list represents a carefully selected group of leading options for enterprises, without casting aspersions on other capable providers not included.
Reviews Of The Best Password Managers For Business
Dashlane Business – Great for ease of use.
Popular with users for its intuitive user experience and wide range of security features, Dashlane Business is a user-friendly, easy-to-implement enterprise password manager. The admin console is fully featured, with comprehensive reports and policy controls. The company has led the way in the password manager space with support for FIDO2 passwordless Passkeys.
The Dashlane app is sleek, user-friendly, and well designed. Passwords can be easily sorted into groups and categories, then easily shared with colleagues when required. Secure notes and payment card details can also be stored in the password vault. The browser extension and mobile app works seamlessly while browsing the web. In our testing, we found it easy to add, update, and manage passwords on any device.
Using the centralized admin console, admins can access reports into account usage, shared password group information, and Password Health score reports. This console also allows admins to configure policies including disabling autofill, 2FA enforcement, and setting up Business Space domains. The Business Space feature allows users to store their business and personal credentials separately within a single vault.
Dashlane features a secure AES 256-bit encrypted password vault. It has an additional Argon2d encryption setting for additional latency which provides stronger security against brute force attacks (slow hashing functions require more time and resource to crack). Using the platform’s Authenticator tool in the Dashlane mobile app, users can set up 2FA for all registered accounts in their Dashlane vault, making it easier to store and share 2FA tokens securely.
Automatic breach alerts notify users immediately if a hacker attempts to breach their vault, while the dark web scanning tool searches the internet for stolen credentials. If the scan comes back positive, Dashlane alerts users that they need to change their password. Admins can access real-time insights into the security breaches that their users have been involved in, along with recommendations of how they can mitigate them.
Dashlane offers support for FIDO Passkeys and the platform can manage these in addition to passwords. The benefit of this is that users can use passkeys on all devices via Dashlane, rather than having them tied to specific operating systems.
Dashlane offers two password management packages: Team and Business. Dashlane Team includes their secure password vault, management and reporting, group password sharing and 2FA. Dashlane Business includes all the features of Team, plus SSO, dark web monitoring, and a free family protection plan for each user.
Why we selected Dashlane: Dashlane’s excellent customer support and user-friendly interface make it a strong password manager for a small-to-medium-sized business. The solution’s seamless integration with Dashlane Authenticator, the vendor’s standalone 2FA app, makes it a particularly strong solution for organizations wanting to implement MFA as well as a password manager to help prevent credential-related breaches.
JumpCloud Password Manager – Great for identity management.
JumpCloud is an identity management provider with a comprehensive solution for managing user devices, access, and security policies. JumpCloud’s Password Manager enables users to use secure passwords more easily across all their online accounts.
The password manager is delivered in two components: an easy-to-use desktop app available for Mac, PCs, or Linux devices; and a browser extension, which automatically enters passwords from the JumpCloud Password Manager into websites and applications. Users can easily log in with their PIN to access all passwords, payment cards, and notes, as well as using a two-factor authenticator app built into the password manager to authenticate access for other services.
Because JumpCloud also offers an MFA platform, the password manager by default includes any 2FA codes generated by JumpCloud. This is really helpful from a user standpoint, as it means you don’t need to open an authenticator app then copy/paste the code every time you want to log into an account.
JumpCloud provides a comprehensive admin console which is integrated with their broader Identity and Access Management (IAM) suite. Admins can manage automated onboarding and offboarding policies, enforce secure multi-factor authentication and single sign-on workflows, and view comprehensive reports and analytics.
All password data is stored locally, which reduces the risk of password compromise. Users can add additional devices to ensure that they can always access their passwords from whichever device they are using to work. JumpCloud operates a highly secure platform. They conduct annual external penetration and vulnerability testing, as well as implementing best-practice at-rest and transmission encryption protocols to secure user data.
JumpCloud enables secure credential sharing. This process is very easy to manage, and any passwords that are changed after being shared can automatically update across the whole team. In addition, when a password is shared, any associated 2FA codes are also shared with the password, so multiple users can securely access an account with 2FA in place.
JumpCloud’s platform is fully integrated with their broader identity and access management suite. This means that it is seamlessly tied to your active directory service, SSO, and MFA tools, allowing admins to manage all user privileges, passwords, and security in one single console.
Pricing: JumpCloud offers transparent pricing starting at just $9 per user, per month billed annually. There are five platform versions available ranging from device management only, up to the full JumpCloud Zero Trust platform. Discounts are available for non-profits, professional services, education, and security partners.
Why we selected JumpCloud: JumpCloud is a leading provider of identity services. Their open directory platform enables IT teams to manage their entire tech stack with device management, user authentication, single sign-on, and access control. JumpCloud Password Manager is a strong option for organizations looking for password management as part of a comprehensive, market-leading identity and access management solution.
Uniqkey: Business Password & Access Manager – Great for European businesses.
Uniqkey is a password manager, two-factor authentication, and access management solution offering centralized access control for admins. The platform is GDPR compliant and operates from Danish data centers. The solution is trusted by over 500 businesses globally.
Uniqkey offers a slick, easy-to use password vault. The browser plugin provides easily actionable pop-up notifications to approve access requests and manage one-time-passcodes. The platform automatically inserts user login details as they browse, and the app provides secure password sharing, 2FA autofill, and separate storage for work and private passwords. Onboarding is very straightforward via the desktop app for users of all skill levels.
Admins can easily view all accounts being used and not used within a user’s password vault and can group shared assets such as credit card details. Password usage can be restricted based on time-of-day or location, and access can be limited for set periods of time – for example a password could be shared for just five minutes if required.
A key differentiator for Uniqkey compared to other password managers on this list is that passwords are stored locally and encrypted on the local device, rather than in the cloud. This makes password storage far more secure, as there is no risk of password breach even if the central system is compromised. If your device is lost, a central backup is available, with the encryption keys held on an admin’s mobile device.
Other key features of Uniqkey include automatic two-factor authentication, centralized access management, comprehensive reporting, and shadow IT monitoring.
Uniqkey offers per-user pricing. Contact the Uniqkey team directly for information on costs for your organization.
Why we selected Uniqkey: Uniqkey helps businesses improve their overall password hygiene, reduce security risks, and promote efficient collaboration amongst employees. The solution is easy-to-use and is a great choice for businesses of all sizes, particularly those looking for passwords to be stored securely on the local device, or businesses based in Europe looking to partner with a GDPR compliant, EU-based provider.
Keeper Password Manager and Secure Vault- Great for advanced admin features.
Keeper is a market-leading business password management solution that provides enterprise password security features to help promote better password practices among employees, prevent account compromise, and meet business compliance standards. Keeper also offers a secrets management solution for developers.
Keeper makes it very easy for users to generate random, high-strength passwords for all their company accounts and apps. These are stored in a vault that can be easily managed and accessed when needed from any device. Keeper’s password vault is easy to use and accessible from anywhere, making it simple to create high-strength passwords, access controls, and securely share them with other team members when needed. When resetting passwords or creating a new account, KeeperFill automatically suggests and saves new passwords to the user’s vault.
Keeper’s Admin Console allows administrators to provision and control the end-user licenses for their account. The Admin Console offers advanced integration with Active Directory, SSO, SCIM, and developer APIs to allow easy provisioning. Employee permissions are fully customizable and role-based access controls can be set up to stop passwords from being shared outside of organizations or to the wrong team members. Admins can also view employee password security statistics and access a range of audits to enforce policies and ensure compliance standards are met.
Built on a zero-knowledge security architecture, password encryption, and decryption occur only on the client’s device. This means that the plaintext version of the data is never available to Keeper employees or any outside party. As of June 2023, Keeper supports the use of Apple Passkeys in browser extensions for Chrome, Firefox, Edge, Brave, and Safari.
Keeper can generate secure 2FA for all accounts. The platform can also be used to manage FIDO Passkeys on all devices. Keeper provides a BreachWatch service to detect dark web compromised passwords and 24/7 customer support.
Base pricing starts at $3.75 per user, per month. Additional add-ons are also available such as BreachWatch, which scans the dark web and alerts users when any of their credentials are found.
Why we selected Keeper: Keeper is a strong option for organizations looking for a reliable, fully featured, enterprise password management solution. Keeper helps to improve employee productivity, reduce the risk of data breaches from weak or reused passwords, and ensure compliance standards are met. The platform is easy to use and offers comprehensive admin policies to enforce password security at all levels of an organization.
1Password For Business – Great for compliance and integrations.
1Password offers secure, scalable, and easy-to-use password management for teams. The solution makes it easy for employees to stay safe online by storing passwords in secure vaults and enforcing two-factor authentication. Passwords are synced seamlessly across browsers and devices, meaning employees always have access to their passwords.
1Password provides a great end-user experience. It is very easy to create and manage secure passwords when browsing the web and add additional context such as tags once passwords have been added to the vault. Passwords can be easily updated, and previously used passwords are stored to help you ensure passwords are unique. It’s also easy for users to switch between personal and private vaults.
Admins have access to advanced permissions and can deploy account recovery options in the event passwords are lost. A travel mode is available to ensure that admins can help employees with password issues while away from their desks. 1Password also offers Active Directory and Slack integration so that passwords can be securely shared across groups and teams. This enables faster deployment and improves productivity.
Admins can view granular activity logs and usage reports. This provides a comprehensive view of their organization’s security and address security risks such as re-used passwords.
All passwords stored are encrypted. Secret keys are stored on local devices to prevent hackers from remotely accessing the password vault. 1Password provides numerous extra security features, such as regularly wiping copied passwords from your clipboard to prevent clipboard malware accessing passwords.
1Password integrates with other identity tools, like single sign-on. But it also connects with broader enterprise security solutions, such as Security Information and Event Monitoring (SIEM) solutions. 1Password also generates compliance reports and integrates with tools like Splunk for tracking alerting and logs.
1Password for Business pricing starts at $7.99 USD per month. An enterprise option also includes a dedicated account manager and onboarding support. A free 14-day trial of the service is also available.
Why we selected 1Password: 1Password is a user-friendly password management solution with strong features both for end users and admins. End users get a fully featured, easy-to-use password manager with both private and enterprise support. Admins get granular policies, customizable compliance reports, and integrations across the security stack to help improve password security.
Bitwarden Business – Great for open-source password management.
Bitwarden is a fast, secure open-source password manager used by millions of users worldwide. Bitwarden offers a business service for small teams, and enterprise organizations, enabling employees to generate, manage, and store passwords. The service is designed to be scalable for teams, with support for single sign-on and two-factor authentication.
Bitwarden’s web-based user interface is functional and simple to use. Users can favorite specific passwords to quickly grab when needed and can group passwords using tags and folders. The interface is not as flashy in terms of user interface as other solutions available, but the platform is fast to use and packed with features for power users, such as the ability to switch between organizations.
One great standout feature of Bitwarden is the ability to add multiple URLs for the same credentials. This is great for users who may require multiple logins for the same domain, or multiple domains for the same logins. There are lots of customization options within in the vault – and Bitwarden has an authenticator to generate 2FA codes.
Admins can easily group users. This enables secure sharing of passwords, payment cards, and notes. Users can easily be onboarded and offboarding based on integrations with popular active directory services. Admins can enforce length and complexity requirements for master passwords and for all generated passwords stored in the vault. Admins can set policies for password sharing and note sharing functions, whilst governing access to the password vaults with time outs and controls for password vault exports.
Bitwarden is an open source and third party audited service. It is fully compliant with Privacy Shield, GDPR, and CCPA regulations. Bitwarden’s source code is free for everyone to view, ensuring ultimate transparency. All data is fully encrypted before leaving the local device.
Bitwarden is also highly customizable. This allows users to easily set up in the cloud or self-host for total data control. There is a free family plan available for all enterprise users. Bitwarden has also launched support for FIDO passkeys. Enterprise users get admin account recovery options, support for passwordless single sign-on, and integrations with additional security tools.
Bitwarden Business pricing starts at $3 per user, per month. This includes password management across your whole organization. Bitwarden also offers an Enterprise plan that includes advanced policy management, and SSO integrations.
Why we selected Bitwarden: We recommend Bitwarden for organizations looking for a secure, open-source, password management platform, that is trusted and popular with its users. After reviewing the service, we would argue that it is a strong fit particularly for more technical users who can really take advantage of the features and customizability of the platform.
NordPass Business – Great for remote mobile users.
NordPass Business is an enterprise password manager developed by Nord Security. Nord are a company best known for their VPNs and network access control solutions. NordPass helps teams to better manage password security with an end-to-end encrypted secure vault for storing user credentials, credit cards, notes, and other personal information.
NordPass offers a great end-user experience. It’s offers a simple app for both desktop and mobile. It’s easy to use on the go – especially when generating strong passwords, auto-filling credentials, and sharing passwords with co-workers or groups. The UI is neatly organized and it’s quick to open folders and grab specific passwords when needed. It’s also easy to get the service up and running – users can choose from using the Web Vault (which can be accessed on any browser) or downloading the NordPass mobile app for Windows, macOS, Linux, Android, and iOS.
From the console, admins can quickly view all users and groups. Admins can view an activity log which displays detailed information on user activity and any breached domains. Admins can also integrate with directory services to speed up onboarding new users and enforce single sign-on usage. The dashboard displays a high-level view of the organization, including billing and a report on vulnerable password usage.
The NordPass vault is fully encrypted. Passwords are secure against compromise. Vaults can also be secured with multi-factor authentication (including strong factors such as biometrics). Users can also add USB security keys to protect access to their vaults.
Additional features: NordPass has announced support for FIDO Passkeys, enabling passwordless authentication on all devices. NordPass can also be used as an authenticator app to store 2FA authentication codes for any accounts or services. Nord can be used to store payment cards, alarm PINs, and WiFi codes. NordPass also provides dark web monitoring and notifies users if passwords have appeared in a public breach.
NordPass Business is available for $3.59 per month, which includes the security dashboard, company-wide deployment and SSO support for Google Workspace. An Enterprise plan is also available; this includes support for SSO with Azure AD and OKTA, user provisioning via Active Directory, and shared folders.
Why we selected NordPass: NordPass is an easy-to-use, secure, and convenient password management solution. The UI is fast and quick, and it’s a good solution for SMBs looking for a tool that can be easily deployed for remote users. The mobile app works really well across all operating systems.
Roboform Business – Great for password policy enforcement.
Roboform is a secure password manager offering plans for both business and personal users. Roboform securely stores passwords across all websites and applications, automatically capturing new passwords and auto-filling logins with a single click. Roboform offers comprehensive admin controls – with simplified onboarding, granular password policies, and lots of reports available.
Roboform is easy to use and clearly laid out. The user interface looks very similar to Windows 10 file explorer, with a defined folder-based structure. This feels less modern than other password vaults on this list but means it’s very easy to use and familiar for users that may not want to have to learn how to use a new app just to access their passwords. The mobile app is well designed and makes it easy to grab passwords, while the browser extension works seamlessly to auto-fill passwords as you browse.
Roboform Business syncs with your user directory. This means you can automatically provision new users and allows you to create groups and teams. This makes secure password sharing more straightforward. This is managed within the centralized admin console, where admins can audit, support, and onboard/offboard new users efficiently. Admins can configure granular password policies around user settings, password complexity, password rotations, and emergency access. Admins can also view detailed reports across the organization, including at a user level.
Roboform uses the AES 256-bit encryption with PBKDF2 SHA256. This ensures passwords are secure when stored in the password vault, in transit, and on the server. Accounts can also be secured with multi-factor authentication. The solution equips admins with granular security controls and audits.
Roboform provides a robust reporting dashboard, with detailed reports. It also provides dark web monitoring, and notifications for security alerts. The service conducts password health checks to encourage users to change weak, re-used, or compromised passwords. Roboform enables secure password sharing and checks passwords for compromise, including if they have appeared in a data breach.
Roboform offers tiered pricing based on subscription length and company size. A one-year subscription for 101+ users is $29.95 per user, per year. A 15% discount is available for a 3-year subscription, and a 25% discount is available for a 5-year subscription.
Why we selected Roboform: Roboform is popular with teams of all sizes and is highly rated by users. The service is available on Windows, Mac, iOS, Android, Linux, Chromebook, and supported web browsers. We recommend this as a strong fit for admins looking to roll out a password manager across an organization. It’s not a flashy service, but it’s functional, and one that can deliver on improving password hygiene without causing any extra hassle for users.
The password managers space is competitive, and in addition to the above shortlist list, here are some additional tools we have tested:
Bravura Pass: Bravura Pass is a Canadian password manager. The platform enables self-service management of passwords and other credentials. The tool is ideal for mid-sized teams and enterprises.
CyberArk: CyberArk offers a comprehensive Identity and Access Management solution including SSO, MFA, secure web browsing, identity compliance, and workforce password management. The solution is ideal for large and mid-sized teams.
EnPass Password Manager: EnPass offers a secure password and passkey management app. It has a slick, modern UI with lots of features. It supports local and cloud storage and is GDPR compliant.
Google Password Manager: Google offers a password manager built into Chrome and Android. It automatically adds passwords as users browse the web. It’s a helpful end user tool that works well for Google Workspace businesses, but lacks admin oversight and security policies.
iCloud Keychain: Apple’s Keychain password manager is built into iOS, iPadOS, and MacOS. It automatically stores and auto-fills passwords on any apps and websites. It also stores 2FA codes. It’s very easy to use across Apple devices but lacks admin controls for business use cases.
KeePass: KeePass is a totally free and open-source password manager which securely stores passwords on one database. It’s a strong choice for security-focused users, but lacks the enterprise features such as reporting, AD integration, and secure sharing for business use-cases.
LastPass: LastPass is a market leader in the password manager space. Offering a lot of great features and an intuitive end-user experience. In 2023, LastPass disclosed two security incidents that affected customers due to vulnerabilities in third-party software.
ManageEngine Password Manager Pro: ManageEngine offers a secure, on-prem password manager used by thousands of businesses globally. It provides privileged account management capabilities and password policy enforcement.
Norton Password Manager: Norton offer a free browser-based password manager with passwordless support and a clear dashboard. However, it lacks enterprise features such as secure password sharing.
SailPoint Password Management: SailPoint provides enterprise identity security solutions, including Zero Trust solutions, identity governance, and compliance management. The password manager supports password policy enforcement seamless deployment.
Zoho Vault: Zoho Vault is ideal for SMBs, teams, and large enterprises. It’s an easy-to-use password manager, supporting folders, audits, and admin policies. It also supports single sign-on and password policy enforcement.
How Do Password Managers For Business Work?
A business password management solution, or enterprise password manager, is a security tool that helps end users to store their business credentials more securely. The core feature of these solutions is a secure, encrypted password vault, in which users can store account credentials—including usernames and passwords—, one-time-security codes related to accounts, credit card information, and notes. These solutions are commonly delivered as cloud-based, SaaS subscription services, paid monthly or annually. They are delivered as web applications, or desktop/mobile apps.
Users access the secure vault using a master password, which (according to admin policies) may need to be a certain length and complexity to improve security. Some password managers have also announced support for FIDO Passkeys, enabling passwordless access to the vault. Within the password vault, admins can log all their workforce passwords, which can be sorted into folders and groups, and any passwords that have been shared with them. This should be reinforced with multi-factor authentication.
Using a browser plugin, desktop, or mobile application, passwords are automatically entered into web forms when a user needs to log into an account. When a user creates a new account, the service automatically generates a secure password and stores this in the password vault. This means the user experience is simple and straightforward. Within the vault, users should be able to easily add, edit, remove, and share passwords securely with their team, and view if passwords have been re-used or need to be updated.
For admins, password managers enable password policy enforcement, management of secure passwords and teams, reporting into password health, and access controls, with the ability to share and revoke account access.
What Features Should You Look For In A Password Manager For Business?
Business password managers are designed to make it as easy as possible for employees to securely store, retrieve, manage, and secure business passwords, as well as enable admins to enforce secure password policies and manage password sharing. To that end, there are several important features to consider when selecting a password manager tool for business, including:
A user-friendly password vault
Secure password sharing functionality, with shared passwords hidden
Browser plug-in for automatic password collection and password auto-fill
Password importing ability
Reporting of weak and re-used passwords
Notification when passwords have appeared in a data breach
Secure password generator when creating new accounts
Password groups and folders
Admin policies and reporting
MFA & SSO for account access
Ultimately, the choice of which password manager to choose will be down to your individual business requirements and use cases, but market-leading solutions will include the above key features.
Can Password Managers For Business Be Hacked?
Yes, password managers can be hacked. Password managers keep all your passwords in one place, and if you don’t have robust multi-factor authentication place for your password manager, it’s possible the secure password vault could be compromised.
With that said, password managers are highly recommended by security experts. All the password managers on this list offer secure password vaults and, with MFA switched on, it is very difficult to compromise passwords stored in a password manager. Many services store passwords locally (with backups available) so that there is no way for an attacker to compromise passwords without gaining access to your device.
However, it is important to consider each password manager’s security policies. There have been instances in which password manager providers themselves have been affected by data breaches. Fortunately, when vault data is encrypted, the information is unreadable. Even if attackers compromise the vault itself, the odds of them being able to successfully decrypt the data are slim.
Can You Securely Share Passwords Using A Password Manager?
Secure password sharing is one of the best benefits of implementing a password manager. There are several ways that password managers approach this feature and admin policies can affect this too. Generally, users will be able to share select account usernames and passwords with other colleagues, or within groups and folders shared with multiple team members.
The benefit of sharing a password in a password manager is that the password itself can be hidden. When users with access to the shared password need to log into the account, the password can be automatically filled in to authenticate access, without them needing to know the password at all.
When a team member leaves, access to the password can then be automatically revoked. This means you can be confident that only authorized users can access shared resources, thereby reducing the risk of data loss or breach caused by poor password sharing policies.
What Happens If A User Forgets Their Master Password?
The master password is needed for each user to log into their password vault. Many organizations will mandate this to be a certain level of length or complexity – this can mean users will sometimes forget or misplace their master password. In this instance, remediation usually depends on company policies or the password management platform’s policies. Access can normally be reset by the user themselves using a secondary form of authentication, or by account admins.
Many password managers are moving to support FIDO Passkeys, which replaces the use of the master password with passwordless authentication. Using Passkeys, authentication is completed with a private key held on the local device, then matched with a public key registered the password manager. There is no need for the local end user to ever have an account password. Combined with an extra verification step leveraging biometric controls, or a physical hardware token, this offers powerful security benefits and means the password cannot be forgotten or phished.
Joel Witts is the Content Director at Expert Insights, meaning he oversees all articles published and topics covered. He is an experienced journalist and writer, specialising in identity and access management, Zero Trust, cloud business technologies, and cybersecurity. Joel is a co-host of the Expert Insights Podcast and conducts regular interviews with leading B2B tech industry experts, including directors at Microsoft and Google. Joel holds a First Class Honours degree in Journalism from Cardiff University.
Craig MacAlpine
CEO and Founder
Craig MacAlpine is CEO and founder of Expert Insights. Before founding Expert Insights in August 2018, Craig spent 10 years as CEO of EPA cloud, an email security provider acquired by Ziff Davies, formerly J2Global (NASQAQ: ZD) in 2013, which has now been rebranded as VIPRE Email Security. Craig has extensive experience in the email security industry, with 20+ years of experience helping organizations to stay secure with innovative information security and cyber security solutions.
