Email Encryption

The Top 11 HIPAA Compliant Email Encryption Solutions

Explore the top email encryption solutions that are HIPAA compliant, with advanced encryption and other DLP features.

The Top 11 HIPAA Compliant Email Encryption Solutions Include:
  • 1. Barracuda Email Encryption And Data Loss Prevention
  • 2. Egress Protect
  • 3. EncryptTitan
  • 4. Mimecast Secure Messaging Service
  • 5. PauBox Email Suite
  • 6. PreVeil Email
  • 7. Proofpoint Email Encryption
  • 8. Tessian Guardian
  • 9. Trustifi Outbound Shield
  • 10. Virtru
  • 11. Webroot Advanced Email Encryption

Email encryption tools will automatically encrypt your sensitive emails, meaning that if it is intercepted, the attacker cannot read any of the details. Ensuring that data is protected and secure is particularly important for industries that handle sensitive – and potentially valuable – information such as personally identifiable information (PII) and protected health information (PHI). HIPAA is the overarching regulatory framework for healthcare organizations operating within the USA. 

When discussing encryption, HIPAA does not mandate a specific type of encryption protocol, technology, or standard. Instead, it calls for healthcare entities to implement reasonable security measures to protect PHI at rest, in storage, and in transit. 

The HIPPA regulations say that organizations should:

  • Ensure the confidentiality, integrity, and availability of all e-PHI
  • Detect and safeguard against anticipated threats to the security of the information
  • Protect against anticipated impermissible uses or disclosures that are not allowed by the rule
  • Certify compliance by their workforce

Using an effective encryption solution is one of the most effective was to secure your data from attack, whilst adhering to HIPAA’s requirements. Today’s solutions make is easy to set up and allows users from across your organization to encrypt sensitive data at the click of a button.

In the article, we’ll explore some of the most effective and easy-to-use email encryption solutions that are HIPAA compliant. For each solution, we’ll highlight its key features and explain what sets it apart from other solutions. We will also suggest what type of organization would benefit most from its implementation.

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Barracuda Logo

Barracuda is a Californian company that was founded in 2003 and has been a leading player in the email security market ever since. In addition to their effective email security products, Barracuda has developed network firewalls, SD-WAN solutions, and web filtering tools. Email Encryption and Data Loss Prevention is their HIPAA compliant solution that secures data at rest and in transit.

Barracuda Email Encryption And Data Loss Prevention Features:

  • Uses AES-256 to secure all emails
  • TLS encryption is used to secure emails whilst in transit
  • Easily create custom policies to encrypt emails based on a criteria such as sender, recipient, keywords, and domain
  • Automatically encrypt, quarantine, or block emails depending on content

Pricing And Plans: Barracuda offers three pricing plans. Email Protection Advanced provides the above features and an email gateway with AI to block threats. Email Protection Premium adds brand and domain protection to the package, post-delivery threat hunting, and web security. Email Protection Premium Plusadds cloud-to-cloud backup, cloud archiving, attack simulation, awareness training, and zero trust access for MS 365. For information on the pricing of each plan, contact Barracuda directly.

Expert Insights’ Comments: Barracuda’s Email Protection packages are very advanced and comprehensive solutions. Not only will Barracuda provide effective email encryption, but the solution will also provide anti-spam and anti-malware tools to keep your accounts safe. We would recommend Barracuda Email Encryption And Data Loss for organizations who need comprehensive protection and would benefit from these additional security features.

Egress was founded in 2007 and is based in London. Their focus is on integrated cloud communications security, file sharing, and collaboration solutions. Egress Protect is the company’s email encryption and data loss prevention (DLP) platform. One of the benefits of this tool is its effective integration of machine learning (ML) to check, amongst other things, that an email is sent to the correct user.

Egress Protect Features:

  • Mac and OWA users can use the Egress Outlook add-on to provide seamless integration across all interfaces
  • Authenticate with single-use links, shared secrets, and biometric factors
  • Granular and customizable policy-based encryption
  • Uses AES-256 to provide a high level of security
  • Comprehensive compliance and auditing tools

Pricing And Plans: For more information on pricing and plans, contact Egress directly.

Expert Insights’ Comments: Egress provides reliable and robust email encryption capabilities. The solution is widely praised by its current users, particularly for its ML technology that can intercept emails sent to the wrong accounts. We would recommend Egress for mid-sized to large organizations who need an effective encryption and DLP tool.

TitanHQ was founded in 1999 and has developed several enterprise emails security and DLP solutions. EncryptTitan is Titan HQ’s encryption solution for MSPs and enterprise organizations. The solution helps businesses prove compliance with standards like HIPAA through effortless encryption of messages and attachments.

EncryptTitan Features:

  • Cloud-based deployment ensures the solution is scalable, without needing any additional hardware
  • Environment agnostic – allows you to send encrypted emails to any mail environment
  • Pre-built DLP policies based on content analysis and attachment details
  • Adheres to a number of compliance frameworks – including HIPAA, PCI, and CCPA, amongst others

Pricing And Plans: For information on pricing, contact TitanHQ directly.

Expert Insights’ Comments: EncryptTitan is an effective and reliable solution. It’s environment agnostic approach gives you more flexibility to send mail to your key contacts, without compromising on security. The solution sits nicely alongside TitanHQ’s other software offerings – especially SpamTitan, TitanHQ’s spam filtering solution. We would recommend EncryptTitan for mid-sized to enterprise organizations, as well as MSPs.

Mimecast Logo

Mimecast is a dedicated email and collaboration security solution that has been protecting inboxes since 2003. Their Secure Messaging Service allows you to safely communicate and share sensitive data, without putting that data at risk. The solution provides comprehensive encryption, as well as granular policies that allow you to manage how your messages are distributed.

Mimecast Secure Messaging Service Features:

  • Granular admin policies – includes ability to block admin from viewing encrypted information
  • Configurable control – read receipts, forwarding and printing restrictions, and access revocation
  • Secure web portal decrypts messages, ensuring it is quick and easy
  • Allows you to send large files (up to 2GB)

Pricing And Plans: For pricing information, contact Mimecast directly.

Expert Insights’ Comments: Mimecast is a leader in email and collaboration security – their products are robust and offer comprehensive features. Mimecast Secure Messaging Service is particularly suited for organizations that need a solution that is highly configurable, whilst being user-friendly and efficient. As well as being widely used in healthcare settings, this solution is popular with Mimecast’s legal sector customers.

Paubox Logo

PauBox is an email security and marketing tool that is dedicated to securing modern healthcare settings. The company was founded in 2015 and is based in San Francisco, CA. Their Email Suite is designed to provide protection that’s easy to use – healthcare professionals need to communicate effectively with their patients, in a secure and private manner.

PauBox Email Suite Features:

  • Encrypt email without portals
  • Integrate with your existing mailboxes
  • Tools to prevent ransomware, phishing, and malicious emails from affecting your organization
  • Ability to create business associate agreements (BAA)
  • Automatic encryption reduces the need for employee training

Pricing And Plans: PauBox offer three pricing options. Standard (costing $29/month) uses TLS protocols 1.2 &1.3, integrates with most business email platforms, and optimizes email deliverability. Plus (costing $59/month) adds a host of inbound email security tools such as ransomware protection and spam filtering. Premium (costing $69/month) also includes email archiving and DLP features.

Expert Insights’ Comments: PauBox offers seamless and effective email encryption and DLP policies that employees can easily adopt to their work practice. Current users of the solution praise it for its automatic encryption, meaning that users don’t have to configure or implement changes to protect their mail. We would recommend this solution for organizations that are looking for an efficient and easy-to-use solution that reliably maintains a high level of security.

PreVeil is a document, email, and collaboration encryption tool. The company was founded in 2015, and is based in Boston, MA. The PreVeil Email platform allows IT admins to create, edit, and manage user groups, alongside setting organization-wide data restrictions and recovery policies. The solution enforces robust security policies, such as only allowing privileged activities once cryptographic approval has been established.

PreVeil Email Features:

  • CMMC, NIST 800-171, & ITAR compliant
  • Add encryption to existing Outlook, Gmail, and Apple mailboxes
  • Additional features to protect against phishing, spoofing, and password or server attacks
  • Ergonomic dashboard allows admin users to gain insight to network activities and manage security policies

Pricing And Plans: PreVeil offers a free Basic plan for personal accounts. Their Individual plan ($25/month) brings you end-to-end encryption, mobile device access, and 5TB of encrypted storage. The Enterprise plan ($20/user/month) gives you unlimited AWS storage, DLP tools, and free accounts for third parties. They also offer a custom Gov Community plan, which adds compliance features such as FedRAMP certification and FIPS validation. Contact PreVeil directly for this plan’s pricing.

Expert Insights’ Comments: PreVeil Email is an efficient and streamlined solution. The range of pricing plans means that there is a subscription option that can suit most use-cases. The solution is highly rated by current users for its comprehensive and robust approach to security. We would recommend PreVeil to mid- to enterprise users operating in range of sectors that require robust encryption and effective DLP policies.

Proofpoint Logo

Proofpoint is a cybersecurity and compliance solution that is based in Sunnyvale, CA. While the focus of their product range is on email security, they also offer DLP, cloud security, and digital risk solutions. Proofpoint’s email encryption solution works in the background to automatically encrypt emails, meaning that users can’t forget and accidentally send an unencrypted email.

Proofpoint Email Encryption Features:

  • Uses AES-256 encryption
  • Conforms to HIPAA, SOX, GLBA, and PCI-DSS regulations, amongst others
  • Customizable, policy-based encryption
  • One-step decryption for mobile, laptop, and desktop users
  • Proofpoint Key Service offers secure and cost-efficient data storage

Pricing And Plans: For information on pricing, contact Proofpoint directly.

Expert Insights’ Comments: Proofpoint is a well-regarded and widely trusted provider in the email security space. Their encryption solution is easy to use and gives admins a great deal of customization. This, in turn, allows you to rest assured that your data is protected. Users praise the solution for its reliability and comprehensive feature set, particularly when combined with Proofpoint’s other cybersecurity tools. We would recommend Proofpoint to organizations of all sizes that need an intuitive and effective encryption solution that is highly configurable, whilst being easy to manage.

Tessian

Tessian is a Boston-based email and cybersecurity company. Guardian is their DLP and encryption solution that manages your data, ensuring that the wrong people cannot access sensitive content. The solution uses behavioral analysis to identify when emails have been sent to the wrong users, or examples where abnormal content is being shared.

Tessian Guardian Features:

  • Real-time analysis of user behavior – contextual warning messages can flag issues before a user mistakes a mistake
  • Flexible solution with granular customization suits a range of use cases
  • Automated reports with detailed accounts of security events and remediation actions taken
  • Compliance with GDPR, CCPA, and HIPAA regulations

Pricing And Plans: For information on pricing, contact Tessian directly.

Expert Insights’ Comments: By employing behavioral analysis, Tessian has created a flexible and accurate solution that can respond to a range of security and compliance incidents. The solution is designed to be easy to implement and manage with no MX record changes needed, and integrations with all current SEGs, Microsoft 365, and Google Workspace. We would recommend this solution for enterprise organizations that need a robust, but flexible, security solution.

Trustifi Logo

Trustifi is a leading provider of email security solutions, such as inbound and outbound protection, archiving, and account compromise detection. The company was founded in 2005, and is currently based in Las Vegas, NV. Outbound Shield is Trustifi’s data loss prevention and encryption solution.

Trustifi Outbound Shield Features:

  • Automatic scanning and encryption of emails in accordance with admin policies
  • Uses AES 256-bit encryption to provide robust security
  • Compliant with a range of widely used compliance frameworks, including HIPAA, PII, GDPR, CCPA
  • Ability to set message expiry times and prevent documents from being printed or distributed
  • Easy to enforce pre-configured compliance policies across all accounts
  • Allows users to track delivery progress and provides them with certifiable proof of delivery
  • Verifies the identity of each recipient with multi-factor authentication, without them having to create an account with Trustifi

Pricing And Plans: For information of pricing plans, contact Trustifi directly.

Exert Insights’ Comments: Trustifi is a well-established and widely used vendor in the email security space. Outbound Shield makes compliance easy and simple (emails are automatically encrypted and can be decrypted with a single click). Integration is seamless for both Microsoft 365 and Google Workspace, requiring minimal technical knowledge. We would recommend Trustifi Outbound Shield for MSPs, resellers, and organizations that want an encryption tool that will help them automate compliance with data protection requirements.

Virtru Logo

Virtru is a cloud and collaboration security organization that is based in Washington, DC. Their software solutions are designed to control access to sensitive data, whilst complying with relevant regulatory frameworks such as HIPAA, FINRA, and GDPR.

Virtru Features:

  • In-built and customizable HIPAA DLP rulesets
  • Audit log creation to track who has accesses to data to reduce breaches
  • Fast revocation of access controls
  • Virtru Secure Share allows the protected exchange of sensitive files
  • Ability to encrypt data from third-party applications (such as Google Drive and Salesforce)
  • Complies with FIPS 140-2, adheres to NIST SP 800-53, and is FedRAMP authorized

Pricing And Plans: Virtru offers two pre-built pricing plans, with a customizable Enterprise plan also available. For information on what can be included, and pricing of this plan, contact Virtru directly. Their Starter plan costs $87/5 users/month, and gives you DLP capabilities and HIPAA compliant encryption. The Business plan sits at $104/5 users/month, adds Secure Share, and gives you actionable intelligence on how and where data is stored.

Expert Insights’ Comments: With Virtru, your email compliance is streamlined and effective. Not only can you encrypt email messages with ease, but data stored and shared through third parties can be protected too. With their enterprise plan, you can host your organization’s private encryption keys and integrate with SIEM tools to streamline audits. These additional features push Virtru beyond a simple encryption tool. We would recommend Virtru for mid-to-enterprise sized organizations that need a robust and comprehensive solution.

Webroot Logo

Webroot, an Open Text company, has developed several cloud-based, AI-powered cybersecurity solutions. These include endpoint protection, network monitoring, and email security solutions. Advanced Email Encryption is a powerful and easy-to-deploy solution that ensures your compliance with regulatory frameworks such as GDPR, HIPAA, and PCI-DSS.

Webroot Advanced Email Encryption Features:

  • Out-of-box and customizable filters
  • Graphical auditing and reporting of delivery events
  • Secure Compose portal allows secure external collaboration
  • Automatic bi-directional email encryption
  • Policy-based management with secure failover

Pricing And Plans: For more information on pricing and plans, contact Webroot directly.

Expert Insights’ Comments: Webroot is an email encryption solution that works straight out of the box. Admin users retain the ability to customise and configure policies to suit the needs of their organization. The solution also provides DLP policy configuration to give you greater visibility over your data, and further protect it from loss. We would recommend Webroot Advanced Email Encryption for small-to-medium sized organizations that need to easily deploy pre-built, compliant, encryption policies.

Webroot Logo
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The Top 11 HIPAA Compliant Email Encryption Solutions