Outbound email security solutions protect employees inside your organization from causing data breaches via email. There are a number of ways these data breaches can occur. Data breaches can be caused through malicious actors compromising accounts or targeting employees with phishing attacks to gain access to sensitive materials. They can also be caused by human error.
Outbound email security technologies stop these threats using a range of techniques. Some technologies use machine learning technologies to learn normal and abnormal user behaviours within an organization. They leverage this data to intelligently identify when employees are about to make a mistake within email, and proactively stop this, with a warning pop-up.
Other technologies use a more static rules-based approach, with pre-defined data-loss prevention polices that help organizations to define what content can and cannot leave their organizations, and automatically encrypt emails continuing sensitive content. This is very important for compliance purposes, especially in regulated industries such as healthcare.
To help your organization identify the right solution for your business, we’ve listed the top Outbound Email Security Platforms. We’ll take you through their key features, their functionality, their effectiveness and how their customers rate them.
What is Outbound Email Security?
Outbound email security solutions help businesses protect their data from misaddressed email sending. Data breaches can cause huge issues for businesses of all sizes. If business data is not secure, they can run the risk of financial loss from crime, financial penalties from legal cases and loss of reputation. One major way businesses can experience data breaches is from employees sharing sensitive information, either from lack of knowledge, in error, or on purpose.
Email encryption solutions prevent unauthorized data sharing by encrypting messages containing sensitive information, ensuing that only the intended recipient can access email content and attachments. These solutions enable admins to configure data loss prevention rules governing what can be sent over email, and view reporting over where sensitive messages are being sent.
Many cloud outbound email security solutions also use machine learning algorithms that sit within the email network. These systems learn the unique communication patterns within an organization and detect anomalies. This means they can stop emails from being sent to the wrong person, by alerting users to double check an email address, if it’s someone they do not usually contact.