The number of passwords that a user has to manage and keep track of is expanding rapidly. To be secure, a password should be between eight and 64 characters long, and include a mix of capital and lower-case letters, numbers, and special characters. But while this makes it more secure, it also makes it harder to remember. Because of this, users often use simple passwords that are easy to crack, or re-use one password across multiple accounts, enabling an attacker to access all those accounts with a single credential theft attack. Password managers can help mitigate these risks.
Password managers are software tools that store your passwords securely, generate unique and complex passwords, auto-fill credentials, and monitor for password breaches. They allow users to improve their password hygiene, without sacrificing productivity or stress.
Password managers come in two different forms: on-premises and cloud. Currently, many providers tend to focus on cloud-based solutions. These are a good option for companies that want to prioritize flexibility and remote working, because cloud password management providers allow users to log in to their password vaults from anywhere. However, this option is not ideal for all organizations.
Some organizations need to store their data locally in order to comply with certain data privacy regulations. For these organizations, an on-premises password manager deployment may be the best option because they store your passwords on-premises, where you can have total control over their security. As your passwords never leave your local storage, the prospect of them being stolen during transport is eliminated.
In this article, we will explore the top password managers that store your passwords locally. Some of the providers also allow for cloud storage. For each solution, we will highlight some of the platform’s key features that make it stand out from the rest. We will then suggest the type of organization that would benefit most from using each platform.
On-Premises Password Managers: Everything You Need To Know
What Are The Key Features Of A Password Management Solution?
The main purpose of a password management solution is to store a user’s passwords for every unique account they have. The solution can then automatically autofill the password when a user attempts to login. Beyond these key features, password managers can have a host of other features to improve efficiency and security. These include:
- A password generator to create complex and secure passwords, with customizable lengths and ratios of special characters, capitals, and numbers
- Robust encryption – such as AES-256 – to protect your password vault
- Multi-factor authentication to protect user accounts against unauthorized logins
- The ability to securely recover a master password if forgotten
- Secure password sharing between specific users or groups
- Bulk password import – often achieved through a CSV file
- Breach and password compromise monitoring
Who Should Use A Password Management Tool?
Simply put – everyone.
Password mangers provide a simple and effective way to manage your passwords. The lightweight tools monitor the complexity of each password and identify if it has been released in any breach. This ongoing monitoring, coupled with password renewal, ensures that password managers represent a robust layer of security.
Password managers are particularly useful for users that have to use a range of applications and services that all require different logins. They’re also useful for securing access to services that multiple users log in to, using the same credentials – such as social media accounts. Credentials can be shared securely, thereby improving efficiency and security.
How Should You Decide Between An On-Premises And Cloud Password Manager?
The benefits of an on-premises password manager include:
- You have total control over the level of security that protects your password
- You can access your passwords even if you are offline
- If a provider suffers a breach, you can be sure that your data is safe as it’s stored locally instead of in their cloud database
The benefits of a cloud-based password manager include:
- More cost effective than on-premises options
- Easier to manage and configure as the provider does most of the work
- Flexibility and scalability