IT Infrastructure

The Top 10 Intranet Solutions

Discover the Top 10 Intranet Solutions designed to enhance internal communication and collaboration within organizations. Explore features such as collaboration tools, document management, customization options, and mobile accessibility.

The Top 10 Intranet Solutions include:
  • 1. Guru Employee Intranet
  • 2. Igloo
  • 3. Interact
  • 4. LumApps
  • 5. MangoApps
  • 6. Microsoft SharePoint
  • 7. Simpplr
  • 8. Staffbase Intranet
  • 9. Unily
  • 10. Workvivo Employee Experience Platform (EXP)

Intranet solutions are the backbone of internal communications within businesses. They provide a private, secure network where employees can access information, collaborate, and communicate more effectively, promoting a connected workplace culture and streamlining various business operations. Intranet solutions include interface components like databases, applications, user or group profiles, and social interaction platforms—all vital for the successful operation of any corporation.

Leveraging intranet systems, organizations can centralize their digital resources, creating a one-stop shop for all internal needs, including HR resources, business applications, workflow management, and company news. An effective intranet improves productivity, collaboration, and engagement among employees by providing a platform for two-way communication, reducing email traffic, and eliminating information silos that slow down operations.

There is a wide array of intranet solutions available on the market today, each with diverse functionality and features. Capabilities commonly include document management, project collaboration, employee directories, knowledge sharing, varied integration options, content creation and management, and analytics tools. The solutions range from off-the-shelf software to customized, enterprise-wide platforms, serving businesses of all sizes and types.

In this article, we’ll explore the top 10 intranet solutions designed to facilitate a secure, connected workplace. We’ll highlight the key use cases and features of each solution, including collaboration and communication tools, document management, task management and workflow automation, integrations, and accessibility.

Guru Logo

Guru Employee Intranet is an AI-enhanced intranet solution that combines an employee engagement hub, a knowledge base, and an intuitive search tool to provide employees with centralized information and instant answers, wherever they’re working. Guru links to applications, chats, and documents, effortlessly integrating information from various sources into a customizable, company-wide base.

The key feature of Guru Employee Intranet is its AI-powered search, which facilitates quick access to information, without the need to switch contexts, by searching across all integrated sources for answers—including Google Drive, OneDrive, Dropbox, and Salesforce Knowledge. Users can save and clean up chat threads for future access, all while staying in their current workspace.

In addition to its powerful search functionality, Guru Employee Intranet offers an announcement feature that helps disseminate must-know information to teams or individuals efficiently. It also offers enhanced governance measures to help you ensure your company’s information stays secure—these include admin controls, permissions, announcement tracking, and HRIS syncs.

The platform is highly customizable, enabling organizations to offer their users a personalized digital workplace that promotes continuous learning based on individual reading and search habits. Finally, to help keep your intranet organized, Guru’s AI also intelligently detects duplicate content.

Guru Employee Intranet is an intuitive, user-friendly platform that integrates various information sources into one accessible tool. It combines powerful AI capabilities with customization to make it easy for employees to search for and retrieve information.

Guru Logo
Igloo Logo

Igloo is a comprehensive intranet platform that aims to bridge the gap in employee experience for both remote and desk-based workers. With the goal of simplifying operations, decreasing costs, and enhancing work experiences, Igloo integrates well-known business tools to create a centralized, personalized workspace for each employee, centered around their engagement, performance, training, and retention.

One of Igloo’s key features is its ability to cater to both office-based and remote workers. Those in the office are presented with an intuitive, modern desktop interface, while remote employees can access the intranet via the Igloo Flex Mobile app. This app is packed with features such as streamlined communications, native integrations, policy compliance measures, effective search options, and a recommendation engine. This enables organizations to deliver a flexible user experience to each employee, whilst ensuring a unified digital experience both inside and out of the office.

Overall, Igloo provides easy access to resources, enhancing productivity and engagement. The platform offers high levels of administrative control, making it easy for admins to manage the platform and gain insights into their employees’ performance and engagement. We recommend Igloo as a versatile intranet solution that enables better connectivity and productivity, particularly for organizations with a combination of on-site and remote employees.

Igloo Logo
Interact Logo

Interact is an employee experience platform that is designed to improve workplace productivity and internal communications. The platform integrates with the entire tech stack, creating a unified hub that contains all the critical information and tools your employees need to be productive.

Interact supports multichannel communication amongst employees, with a centralized people directory for collaboration, integrated features for company forums and social networking, as well as decentralized communication using persona groups. The software uses AI to personalize the intranet for each user, which helps to improve employee engagement, search results, and overall communication throughout the organization. The platform’s usability is further improved by its digital signage, which makes it straightforward to navigate and find content. This, in turn, helps improve user adoption.

As well as improving employees’ experiences, Interact offers a robust suite of features for admins and managers. It delivers an intranet analytics feature that provides insight into intranet performance, as well as a comprehensive content management system, broadcast communication tools, and pulse surveys for regular evaluation of employee sentiment and engagement. It also offers customizable workflows and forms to help automate repetitive tasks.

Interact is a secure, scalable cloud platform that promotes better employee engagement and communication. By making it easy for everyone in an organization to interact and contribute, Interact helps organizations to cultivate a more efficient and productive work environment.

Interact Logo
LumApps Logo

LumApps is an intranet solution designed to foster employee engagement and alignment. The platform offers a suite of tools to promote effective communication, create supportive working environments, and enhance user experiences. LumApps is accessible from anywhere and is compatible with a wide variety of devices, making it well-suited to remote teams.

LumApps offers a range of features to support unique departmental needs. For IT teams, LumApps simplifies secure access to company resources, data, and applications, and encourages autonomy amongst managers and authors, making resources less complex. For HR departments, it helps create a consistent company culture amongst on-site and remote employees, provides teams with a more intuitive interface for onboarding new talent, and enables employees to access a wide variety of tools and guidance to support their preferred way of working and improve productivity. LumApps also utilizes machine learning and natural language understanding to customize content and automate repetitive tasks.

LumApps also enhances employee experience with automated onboarding, a personalized news feed for communication and collaboration, knowledge sharing features, and tools for recognizing employee achievements and building company culture. Employees can contribute content, ask questions, and collaborate on the platform, reinforcing a two-way communication system.

In conclusion, LumApps is an adaptable intranet solution that leverages modern technologies to create an inclusive company culture, streamline communication, and promote employee engagement and productivity. The platform’s mobile app enables organizations to deliver a unified digital experience to all employees, irrespective of their location, thereby fostering better engagement and a sense of belonging.

LumApps Logo
MangoApps Logo

MangoApps is a centralized intranet platform that streamlines workflows and promotes real-time collaboration. Organizations can easily create their intranet site and migrate all their data, with flexible page designs supported by over 75 widgets. The platform also incorporates privacy controls and automatic organization so that, once deployed, organizations can efficiently manage their data without requiring IT involvement.

One of MangoApps’ key features is its AI-assisted search functionality, which optimizes information retrieval and provides personalized search results in real-time. MangoApps also allows users to create specialized AI assistants trained on your specific data to enhance efficiency.

In addition to its AI-powered capabilities, MangoApps offers an integrated Learning Management System for streamlined employee training and development, along with comprehensive tracking capabilities. It also offers robust content governance to keep intranet information relevant and up-to-date, and tools to enhance employee connection and collaboration. MangoApps also supports extensive customization to align with unique brand image, as well as offering seamless integrations with other platforms and services to help create a cohesive digital ecosystem.

Overall, MangoApps’ blend of AI-driven functionalities, integration capabilities, and customization options make it a versatile, unified platform that streamlines information management and fosters efficient collaboration.

MangoApps Logo
Microsoft Logo

Microsoft SharePoint is a versatile collaboration tool designed to enable the sharing and management of content, knowledge, and applications across an organization. The software efficiently facilitates teamwork by creating dynamic team sites for different departments, helping to streamline file sharing, data exchange, and resource allocation processes.

The SharePoint intranet provides a platform for sharing common resources and applications, with powerful search functionalities and intelligent discovery tools. It blends content management capabilities—including SharePoint lists, libraries, and the integration of Microsoft Power Automate and Microsoft Power Apps—with the valuable collaboration and conversation features found in Microsoft Viva Engage, making it much easier for employees to access and share information. It also provides targeted news updates that help keep employees informed, and offers notifications and approvals for complex workflows. This helps promote productivity by eliminating bottlenecks.

Overall, Microsoft SharePoint is an effective tool for fostering real-time collaboration and improving content management within any sized organization. It is available as a standalone product or as part of a Microsoft 365 Business Standard subscription. Standalone SharePoint users benefit from real-time file sharing, content management libraries with versioning and access controls, and search tools. M365 Business Standard users can access all the above, plus Word, Excel, PowerPoint, Teams, and Outlook, reporting tools, video editing tools, and collaborative workspaces.

Microsoft Logo
Simpplr Logo

Simpplr is an AI-powered intranet solution designed to enhance employee communication and experience. Its visual and user-friendly interface integrates with customary workplace applications for improved workflow and more streamlined data management across the organization.

Key features of Simpplr include precise audience targeting, content moderation using AI, and the ability to ensure critical information reach through “Must Read” digital read receipts. The solution also includes an interactive employee directory, Page Templates for easy, consistent content creation, and a unique Auto-Governance Engine for automated detection and elimination of obsolete content.

Simpplr comes with a convenient Apps Launchpad for single click access to SSO-enabled apps directly from the intranet. It also offers language translation abilities and approval workflows, enabling organizations to manage multiple intranets. This makes it a particularly strong tool for multi-brand organizations.

Simpplr is designed to streamline employee communication, increase collaboration, improve internal campaigns, and generally optimize the digital work environment. Thanks to its AI-powered content management features and multi-intranet support, we recommend Simpplr as a strong intranet solution for larger enterprises seeking to improve employee experience and productivity.

Simpplr Logo
Staffbase Logo

Staffbase Intranet is a comprehensive intranet solution that delivers content across multiple platforms, including Microsoft 365. The system promotes organization and connectivity, replacing disjointed communications with a seamless, intuitive intranet experience that engages and connects employees.

Key functions of Staffbase Intranet include its no-code templates for page design and content planning, an AI-powered content creation feature, and robust integrations with other third-party tools—including SharePoint and Google Drive—that help deliver a seamless digital experience.  To foster more effective collaboration, its Staffbase Companion platform facilitates content brainstorming and optimization, backed by secure hosting from Microsoft. The platform also offers a shared editorial calendar, with permissions management to prevent unauthorized access to private data.

Staffbase Intranet supplements its core functions with automated content refresh alerts, comment moderation, advanced analytics, and integrations with business intelligence tools like PowerBI and Tableau. In addition, it personalizes user experiences with targeted content, automated journeys, multilingual support, and social walls.

Overall, Staffbase Intranet is a powerful tool for enhancing employee engagement and optimizing internal communication. Its AI-powered tools, secure infrastructure, advanced analytics, and integrations with everyday tools make it an efficient and robust intranet solution.

Staffbase Logo
Unily Logo

Unily is an employee experience platform designed to enrich workplace communication, engagement, and efficiency. It operates as a hub where employees can access personalized content, join social channels, and collaborate with colleagues—regardless of their location.

Unily offers a range of knowledge management features, including a user-friendly CMS for internal content creation, an AI-powered intranet that generates content and provides valuable translations, cross-content search functionality, peer-to-peer recognition, and in-built feedback forms. To further enhance productivity, Unily offers a collaborative environment with dedicated project channels, ideation portals, and an integrated productivity suite.

Users can access the platform via desktop or Unily’s thoughtfully designed employee app, which is available on both iOS and Android. To further streamline usability, Unily offers integrations with popular productivity platforms such as Google, Microsoft, and Slack. It also offers a comprehensive onboarding system that allows new hires to integrate smoothly into the organization, with automatic training delivery and progress tracking.

Overall, Unily provides a seamless platform to foster a connected, engaged, and productive workforce, irrespective of geographical barriers.

Unily Logo
Workvivo Logo

The Workvivo Employee Experience Platform (EXP) is a comprehensive employee app designed to streamline communication and engagement within organizations. The platform combines functionality from various essential areas including internal communications, engagement, recognition, intranet, and analytics, and converts the corporate intranet into a mobile application accessible from anywhere on a smartphone.

Employees can access their intranet via Workvivo’s inclusive mobile application, which incorporates public recognition tools for individual and team achievements, pulse surveys for gathering employee feedback, a centralized news feed for company communications, and document management functionality. Workvivo also easily integrates with various tools such as productivity suites, content management systems, HR systems, single sign-on solutions, social channels, and livestreaming platforms. For management teams, Workvivo also offers a sophisticated analytics engine, which offers insights into employee engagement, retention, and referral rates.

In addition to providing a consolidated work environment, Workvivo has a strong focus on security. The platform is ISO 27001 certified and generates an annual SOC 2 Type 2 report, demonstrating its commitment to securing users’ data.

The Workvivo platform is relatively straightforward to deploy, thanks to support from Workvivo’s dedicated customer success team, who assist in personalizing the platform and onboarding the organization. Overall, Workvivo’s comprehensive platform serves as an effective hub for enhancing workplace communication, engagement, and productivity.

Workvivo Logo
The Top 10 Intranet Solutions