IT Management

The Top 7 File Collaboration Software 

Explore the top 7 File Collaboration Software featuring real-time collaboration, version control, and secure file sharing to enhance teamwork and productivity within organizations.

The Top 7 File Collaboration Software include:
  • 1. AWS WorkDocs
  • 2. Box
  • 3. Dropbox
  • 4. Egnyte
  • 5. Google Drive
  • 6. Microsoft SharePoint
  • 7. ShareFile

File collaboration software has paved the way for teams to work together more efficiently and effectively, especially in the current digital era where remote work is a central pilar of working. This software enables users to create, share, and edit files in real time, reducing the need for back-and-forth communication. 

File collaboration platforms are usually either standalone applications, or they are included as part of broader enterprise content management systems, project management tools, or workplace productivity suites. When selecting a file collaboration tool, companies should consider factors such as the number of users, amount of storage needed, required integrations, security features, and overall reliability. 

The market offers a variety of file collaboration software solutions, each with unique feature offerings and capabilities designed for different business needs. Some solutions focus on real-time collaboration and editing, while others concentrate on organizing and managing documents, or security and access controls. 

In this guide, we’ll explore the top file collaboration software available today. This list is based on our assessments, the range of features offered, and customer feedback.

AWS Logo

AWS WorkDocs is a platform that allows for the development, enrichment, and sharing of digital content. It facilitates highly secure content creation, file collaboration, and management capabilities. It is powered by AWS, while being easily integrated with legacy file servers and on-premises enterprise content management systems for efficient content migration to the cloud.

Key features of AWS WorkDocs encompass both internal and external collaboration capabilities. It offers secure storage and sharing of files, allowing teams to remain connected irrespective of their location. It also includes an automatic sync feature, making files accessible offline or online, from any location, on any device. Amazon WorkDocs also allows developers to build content-orientated applications using a growing collection of document-based APIs. The use of Amazon WorkDocs brings multiple benefits to users. These include a pay-as-you-go pricing model which can help organizations to save costs through the elimination of upfront fees or commitments. The platform facilitates the quick building of content-rich applications, offering flexibility and efficiency to developers.

With AWS WorkDocs, your content is encrypted during transit and while stationary within the AWS global cloud infrastructure. The platform also provides quick access to files and folders on-demand from any device, providing versatility and convenience to users.

AWS Logo
Box Logo

Box is a cloud-based business solutions, offering comprehensive tools for content management, collaboration, and file sharing. These features are designed to address businesses’ varying requirements, focusing on fostering effective collaboration, ensuring robust security, and facilitating digital transitions.

The product provides a cohesive platform, known as Content Cloud, aimed at facilitating effective collaboration amongst employees, clientele, partners, and vendors. It serves as a central hub for vital content, thereby promoting streamlined workflows. Box also presents a native integrated feature, Box Sign, which is designed to support electronic-signatures and make business processes like sales contracts and vendor agreements digital and cost-efficient. Box also prioritizes the security of sensitive files, implementing advanced security controls, intelligent threat detection, and robust data governance. It also complies with strict data privacy and residence norms, catering to the compliance requirements of different industries. With Box, the number of manual tasks is reduced, with the provision of automation for workflows like HR onboarding and contract management, thereby saving time and resources.

The AI-driven capabilities of Box ensure efficient content management, boosting productivity with actionable insights and faster decision-making processes. The product is compatible with over 1,500 apps, thus enabling teams to operate in a flexible yet secure environment. With Box, users can efficiently manage all content securely, regardless of where it’s created, accessed, shared, or stored.

Box Logo
Dropbox logo

Dropbox is a US-based company with its headquarters in San Francisco. It is a cloud-based file hosting service that offers a range of features including file synchronization, cloud storage, and client software. The platform serves as a single space for all team content collaboration needs, allowing users to work collectively on documents, fostering efficiency and keeping all feedback or decision-making centralized.

Various templates such as meeting agendas, project plans, and creative briefs are available to streamline your project initiation process. The platform enables the integration of diverse content types like images, videos, and code into team projects, all centralized in one location. In addition to sharing different content types, Dropbox supports app integrations for tools like Slack and Zoom. Users can access crucial files like Google Docs, PDFs, or JPEGs, without leaving the platform. Features like @mention for team members, task assignment, and adding tables, animated gifs, emojis, files or links, simplify workflow management. Dropbox helps centralize feedback collection for project iterations.

This feature-rich platform is ideal for real-time content collaboration. Features such as embedded file annotation, image commenting, and audio or video file previews add to the products utility, facilitating effective and interactive collaboration, without requiring any additional software.

Dropbox logo
Egnyte Logo

Egnyte is a content governance platform that allows businesses to manage, protect, and utilize their content efficiently. It operates both in the cloud and on-premises, catering to thousands of businesses worldwide, including those in highly regulated sectors.

The platform empowers distributed teams to innovate, collaborate, and share files with ease. A significant feature of Egnyte is the co-editing function that allows users to access and co-edit Microsoft Office and Google Workplace files directly in Egnyte. It also offers a review and approval system, allowing businesses to set up automated, audit-ready workflows for file reviewing and approval before sharing. The file sharing controls in Egnyte are designed to uphold data security. They alert businesses to any unusual or out-of-policy access and sharing, while also restricting the external sharing of sensitive files. These controls help prevent unauthorized data access, providing businesses with a secure content collaboration and governance experience.

The overall benefits of utilizing Egnyte for business content management include heightened security, efficient collaboration among teams, seamless cloud-based file sharing, and an improved audit process. This makes it a suitable option for businesses looking for a comprehensive yet user-friendly platform for managing their content.

Egnyte Logo
Google Logo

Google Drive is a file storage and synchronization service that enables users to store, share, and work on files and folders across a variety of devices—from mobiles to computers. Google Drive allows for seamless access to content, while ensuring its safety.

Featuring built-in countermeasures against malware, spam, ransomware, and phishing, Google Drive actively scans and removes jeopardized shared files. Drive is a cloud-native application, which negates the requirement for local files, offering encrypted access to stored files. Beyond storage and safety, Google Drive enhances collaboration among users through its seamless integration with cloud-native apps such as Docs, Sheets, and Slides. These features facilitate real-time collaboration, enabling your team to create content swiftly and efficiently. Drive also complements your team’s existing workflow by facilitating collaboration in Microsoft Office files without necessitating file format conversion, along with editing and storing over 100 different file types including PDFs, CAD files, and images.

One of the main advantages of Google Drive is the inclusion of Google’s Search and AI technology, optimizing work efficiency by making file search faster and collaboration more reliable. Features like Drive’s search chips expedite the file finding process by surfacing more relevant results, helping your team to retrieve information quickly.

Google Logo
Microsoft Logo

Microsoft 365 features robust file collaboration capabilities, providing a unified data storage solution for organizations of any size. The platform utilizes the power of SharePoint, allowing users to store and access files in a secure, cloud-based environment. Users can store their individual files in OneDrive, while organizations may also opt for a single team setup in Microsoft Teams for collective access and operations.

Key features of Microsoft 365 include real-time collaboration, file versioning, and secure sharing outside the organization. These features are underpinned by SharePoint, which powers secure file sharing within the platform. Microsoft 365 also offers robust enterprise-grade security, with files encrypted both in transit and at rest. Files are regularly scanned for potential viruses, adding an extra layer of security. Another notable feature of this platform is the intelligence that helps users discover and retrieve files. By regularly storing files in Microsoft 365, users can quickly search and find files of recent or potential interest. The platform also supports offline access, ensuring availability of your documents even without an internet connection. Microsoft 365 streamlines workflows and offers ubiquitous access to files across multiple devices, fostering productivity in a user-focused environment. The enterprise-grade security means organizations can trust that their data is safeguarded.

Using Microsoft 365 for file storage can help avoid the need to purchase additional storage from external providers, promoting cost-effectiveness. Also, its integration with Microsoft Office makes it an even more convenient option for businesses accustomed to the suite of Office tools.

Microsoft Logo
ShareFile Logo

ShareFile is a secure software solution that enables content collaboration, file sharing, and synchronization to accommodate the diverse document-centric activities of businesses of all sizes. ShareFile is designed to securely store, send, and share files, whilst providing document workflows aimed at enhancing client interaction and efficiency.

This solution offers secure sharing and collaboration capabilities, allowing users to interact and work together without compromising on security. Its integrated client portal consolidates essential workflow components into a single space, easing the client interaction process. Adding to its range of features, ShareFile incorporates convenient electronic signature capabilities, allowing all necessary e-signatures to be acquired from the software itself, eliminating the need for switching tools. ShareFile is also equipped to meet the data and compliance needs of regulated and security-centric industries, earning trust in its robust security measures. The software offers a customizable operating experience, accommodating the varied work procedures of different organizations seamlessly, whilst also automating and streamlining routine tasks to provide a unified platform for document and client-facing workflows.

ShareFile features powerful integration with a range of widely used workplace tools, ensuring smooth and uninterrupted workflow through interacting with existing digital resources. This flexibility positions ShareFile as a versatile and robust solution for secure file sharing and collaboration.

ShareFile Logo
The Top 7 File Collaboration Software