File Archiving

The Top 10 Enterprise Information Archiving Software 

Enterprise information archiving software helps organizations to manage and store large volumes of data, including emails and documents, for compliance, e-discovery, and storage optimization.

The Top 10 Enterprise Information Archiving Software Solutions Include:
  • 1. Barracuda Cloud Archiving Service
  • 2. Bloomberg Vault
  • 3. Commvault File and Object Archive
  • 4. Google Vault
  • 5. Jatheon
  • 6. Microsoft Exchange Online Archiving
  • 7. Mimecast Enterprise Information Archiving
  • 8. Proofpoint Enterprise Archive
  • 9. Smarsh
  • 10. Veritas Enterprise Vault

Enterprise Information Archiving (EIA) software solutions help organizations to securely store, manage, and access large volumes of structured and unstructured data for long periods of time. As businesses accumulate vast quantities of information (like emails, documents, instant messages, social media posts, and other forms of electronic communication), the need for efficient and effective archival solutions is more important than ever before. EIA solutions not only help with regulatory compliance and data retention, but they also provide eDiscovery capabilities, data analytics, and advanced search features to enable rapid access to critical data when needed. 

The benefits of implementing an enterprise information archiving solution include streamlined data management, reduced storage costs, improved system performance, greater compliance readiness, aid for litigation support, and enhanced data security. EIA solutions can be deployed using on-premises, cloud-based, and hybrid models, depending on an organization’s specific needs and regulatory requirements. 

The enterprise information archiving software market has grown increasingly competitive, as solution providers continue to innovate with advanced features, such as AI-based analytics, machine learning, and integrated support for third-party applications and platforms. In this guide, we will explore the top 10 EIA software solutions available today. We’ll evaluate their features, such as data storage options, cloud support, eDiscovery capabilities, security measures, and integration with current IT infrastructure, based on our own research and customer feedback. 

Barracuda Logo

Barracuda Cloud Archiving Service is a SaaS solution hosted in the Barracuda Cloud. With this service, data is archived outside the operational email environment in a dedicated, tamperproof repository, which ensures data retention without the risk of corruption or deletion.

Granular retention policies enable automatic data retention for the required duration to fulfil government and regulatory requirements, and ensure defensible deletion policies. Role-based security controls allow access to data in the archive for authorized personnel only, while comprehensive audit trails record all system and user activity. The archive’s multi-level search and tagging capabilities make it easier to respond to complex audit and discovery exercises promptly. Barracuda Cloud Archiving Service provides an intuitive interface for quick access to specific messages, offering an integrated experience with Microsoft Outlook, allowing users to work seamlessly with mailbox and archived data. The service supports offline access through a local cache of archived messages and ensures anytime/anywhere access through a desktop client or web interface.

This cloud-based solution is fully managed and supported by Barracuda, without the need for customer software or hardware. The service is licensed per user, with no retention or storage limits, and its global cloud infrastructure ensures security and straightforward centralized management.

Barracuda Logo
Bloomberg Logo

Bloomberg Vault captures, manages, archives, reconstructs, and analyzes e-communication, trade, and voice data throughout the entire trading life cycle, providing real-time or historical insights. Primarily geared towards enterprise clients, Vault offers extensive capabilities across the compliance workflow.

Key features of Bloomberg Vault include integrated data sets, which enable the aggregation and enrichment of Bloomberg or corporate data sources such as trade, voice, or e-communications. Real-time monitoring of Bloomberg data allows for efficient surveillance and reduced risk, as the platform helps mitigate issues like market abuse and misconduct, streamlines workflows, and facilitates seamless navigation from alerting to investigation and reporting. Bloomberg is committed to delivering next-level security, storing client data on its massive private network and in its own data centers, with multi-factor biometric authentication to ensure data protection.

Bloomberg Vault offers unlimited user licenses for enterprise subscriptions and provides clients with flexibility in setting up permissions, groups, and policies tailored to their supervisory and regulatory framework. Additionally, users have access to dedicated 24/7 global account managers and support teams for assistance with onboarding and training.

Bloomberg Logo
Commvault Logo

Commvault File and Object Archive is a data protection and data management software solution developed by Commvault, a publicly traded American company. It is designed for businesses to manage costs and risks, while meeting compliance objectives. The platform offers a simplified, SaaS-delivered solution for archiving unstructured data, providing enhanced cost savings, reduced risk, improved quality of service, and ensuring data compliance.

The software aids in the elimination of redundant, obsolete, and trivial data. It also assists in selecting archival data and facilitates flawless retrieval. With Commvault, businesses can free up expensive storage, predict costs, and move inactive data to more affordable storage options. The platform provides data modeling tools and dynamic dashboards to map archive volumes, savings, and policy development. In addition, the software automates policy-based information lifecycle management and offers a secure, immutable, and compliance-ready archive. Commvault File and Object Archive ensures access controls for compliance, secure storage, and audit trails, all while maintaining metadata and tamper-proof immutability.

With a focus on cloud computing simplicity, the platform helps save time and money by reducing the need to manage extensive infrastructure. Commvault is a comprehensive solution for data protection, management, archiving, and compliance needs for businesses of all sizes.

Commvault Logo
Google Workspace Logo

Google Vault is a cloud-based information governance and eDiscovery tool designed for use with Google Workspace. It enables organizations to manage, retain, search, and export data across various Google services, such as Gmail and Drive.

Google Vault assists organizations in improving their data security and compliance efforts by ensuring regulatory requirements are met and providing support for legal requests. Users can set retention rules and holds on data from specific Google Workspace apps for their entire domain or specific organizational units, ensuring important information is adequately preserved. Google Vault allows streamlined data retrieval, even from suspended accounts, which is beneficial for legal teams and helps prevent data loss due to employee turnover. Exporting data in standard formats is simple with Google Vault, enabling legal teams to have the resources required to stay prepared.

In addition to its core features, Google Vault provides audit reports to track user activity within the platform. These comprehensive audit trails enable users to monitor searches, content views, and exports, ensuring increased oversight and awareness within an organization.

Google Workspace Logo
Jatheon Logo

Jatheon is an email archiving solutions provider that offers on-premise, cloud, and virtual archiving for enterprises and SMBs. The company assists organizations in ensuring email compliance with federal and industry regulations through their software, which captures, indexes, stores, and allows easy search of all email communications.

The platform also includes an all-in-one eDiscovery solution with legal hold automation, full audit trail, and message integrity verification to streamline the eDiscovery process. Jatheon’s software enables organizations to monitor conversations for policy violations by specifying keywords, setting up notifications, and alerting compliance teams when breaches occur. Jatheon’s email archiving software allows users to easily access their mailboxes and offers advanced search options for administrators and compliance teams. The platform’s powerful, easy-to-use search functionality enables users to save time locating and retrieving the right email records.

Additionally, the software comes with a complete eDiscovery feature set that helps to reduce resource spend on litigation and eDiscovery requests. With 24/7 in-house technical support, Jatheon ensures that your email archiving system is well-maintained and addresses any software, hardware, or network issues promptly.

Jatheon Logo
Microsoft logo

Microsoft Corporation, an American multinational technology company, offers Exchange Online Archiving, a Microsoft 365 cloud-based, enterprise-class archiving solution. It is designed to address archiving, compliance, regulatory, and eDiscovery challenges faced by organizations.

Key features of Exchange Online Archiving include In-Place Archive, which provides a unified experience for users to store important data, and In-Place Hold, enabling the preservation of user information for future discovery. The solution stores data in globally distributed data centers, ensuring continuous data backup and premier disaster recovery capabilities. With a guaranteed 99.9% uptime through a financially-backed service level agreement, Exchange Online Archiving delivers reliability, availability, and performance. The integrated management interface of Exchange Online Archiving is easy to navigate through the Exchange Administration Center.

Additionally, the solution offers a 50 GB archive mailbox for each subscriber, eDiscovery capabilities to search and manage data across the organization, and 24/7 IT-level phone support. Users can access archived emails conveniently via Outlook. The automated patching feature eliminates the need for manual maintenance, while retention policies allow users to organize information by archiving or deleting items as needed.

Microsoft logo
Mimecast Logo

Mimecast Enterprise Information Archiving is a prominent cloud-based solution for email and file archiving, offering centralized data storage and user-friendly management tools. The software is designed to assist IT administrators with archiving email, files, and instant message conversations, while providing users easy access to archived data.

Mimecast aims to simplify retention management and offer top-notch security measures to protect against data loss, corruption, and security threats. As a cloud-based solution, Mimecast boasts excellent scalability, requiring no capital investment or extra infrastructure. The key features of Mimecast Enterprise Information Archiving include encrypted, secure storage for email, files, and Lync IM conversations across multiple, geographically dispersed data centers. The platform provides an industry-leading 7-second search and e-discovery service level agreement (SLA), ensuring quick access to archived information. Users can access their personal archives on any device and from any location.

The platform offers flexible, policy-driven retention management tools, comprehensive support for regulatory compliance, e-discovery, and litigation requests. Complete archive access logging, including search and message view logs, adds an extra layer of transparency. Mimecast’s pricing structure is based on the number of mailboxes, thereby reducing ongoing expenses and total cost of ownership.

Mimecast Logo
Proofpoint Logo

Proofpoint Archive is a cloud-based solution that is designed to help businesses with their legal discovery and end-user data access needs. The platform assists in the collection, preservation, and management of various electronically stored information sources, including email, enterprise collaboration data, social media data, and SMS messages.

With advanced e-discovery features, Proofpoint Archive enables organizations to meet their e-discovery obligations while minimizing the IT burden quickly and cost-effectively. The platform also facilitates compliance with regulatory requirements through its policy-driven retention and SEC 17a-4 compliant capture, storage, and access. Its optional Proofpoint Supervision feature helps monitor archived digital communication to ensure compliance. By reducing the complexity and costs associated with data management, Proofpoint Archive allows businesses to easily manage data growth and securely deliver value back to the organization. End-users can access their archived information through the Personal Archive feature, which provides a browser-based search with various filtering options.

The intuitive interface accommodates usage across desktops, laptops, and mobile devices, streamlining access to archived data. Overall, Proofpoint Archive offers a comprehensive solution to data archiving and e-discovery challenges while prioritizing efficiency and security.

Proofpoint Logo
Smarsh Logo

Smarsh is a SaaS company based in Portland, Oregon, operating in nine global offices. They offer extensive archiving, compliance, supervision, and e-discovery solutions tailored for companies in highly regulated industries, such as the public sector and financial services.

The Smarsh Enterprise Archive is a scalable, cloud-based platform that is designed to accommodate growing data volumes without compromising performance. It provides efficient ingestion, search, and export capabilities, while retaining conversational context to help reduce costs and enhance productivity. This modern archiving solution caters to the evolving needs of businesses and can handle a vast range of content. Security is of the utmost importance for the Enterprise Archive with SEC 17a-4 validated immutable content store. It ensures data encryption, monitoring, and protection, both in transit and at rest. Additionally, the platform stores data with triple-active redundancy in the cloud. Smarsh’s accredited information security program includes risk assessments, threat modeling, governance, and regular security testing, as well as third-party reviews.

Stringent role-based access controls and multi-factor authentication via single sign-on can also be implemented. With the ability to capture and manage content from over 100+ channels, the Smarsh Enterprise Archive maintains a full context of data to support organizations’ archiving needs.

Smarsh Logo
Veritas Logo

Veritas Enterprise Vault is an information archive platform developed by Veritas Technologies. It is designed to capture data across various communication platforms such as social media, email, instant messaging, and audio and video communication. It seamlessly migrates relevant data from on-premises to the cloud to ensure compliance.

The platform is widely used in highly regulated industries thanks to its deep insights and actionable intelligence. Enterprise Vault’s automated classification retains crucial organizational data and streamlines the discovery process by quickly locating relevant data for various challenges including supervision, privacy, and legal issues. The platform easily integrates with Veritas Merge1, a robust ingestion engine, for enhanced visibility and control. This information archive solution also provides classification and contextualization of content data with numerous preconfigured policies and patterns, allowing for efficient supervision, search, and discovery. Enterprise Vault offers flexibility in data archiving by supporting on-premises, public cloud, or hybrid configurations.

By leveraging existing on-premises storage and defining data storage location and duration policies, it addresses corporate governance mandates, e-discovery investigations, and various industry regulations.

Veritas Logo
The Top 10 Enterprise Information Archiving Software