Microsoft 365 is one of the most popular email providers the world over. So much so that over one million organizations worldwide use it for their business email communications.
Any business relying on email for communication should consider implementing a strong email archiving solution alongside in order to comply with data protection regulations, as well as to improve their email management and retainment. Having an email archiving solution that helps you fulfil both of these objectives is a legal and practical necessity for many organizations the world over.
If you have Microsoft 365 as your email service provider, then just having any old email archiving solution won’t do. They have to be especially compatible with your current email server, otherwise this can cause configuration and deployment issues further down the line–and end up being extremely costly, especially if you have to switch archiving providers.
So, getting it right the first time is pretty important. The only issue is, with such an oversaturated market it can be hard to figure out which one is best for your business. To make things easier, we’ve compiled a selection of some of the best email archiving solutions that are not only robust and intuitive, but offer seamless integrations with Microsoft email servers.
What Email Archiving?
Email archiving is an effective way of cataloguing and managing the emails that are in your account. These solutions are capable of storing and indexing emails (and related attachments) for a set period of time – as compliance rules dictate.
In many cases, email archiving is used for regulatory and customer service needs. You can easily find all previous interactions with a customer to ensure you can understand their concerns.
Email archiving solutions are also useful for disaster recovery, litigation purposes, and managing your records.
What Should You Look For In An Email Archiving Solution?
- If you are operating in a regulated sector, you want to ensure that your archiving solution is compliant. In many cases you will need to be able to prove this compliance through comprehensive auditing and reports. Many archiving solutions will have features to make this as easy as possible.
- Your solution should offer you a good deal of customizability to ensure that your solution works for you.
- It is also important that your solution has a comprehensive and effective eDiscovery tool. Otherwise, you will spend just as much time searching for the information you need.
- You need to ensure that your archiving solution protects your data effectively. Data should be encrypted with a robust protocol. This may be detailed by regulatory frameworks.